Onsite Project Coordinator — Tulsa (Industrial Automation)

Socket.dev; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Employer-paid short-term disability

401(k) with company match

Paid holidays and PTO

Other benefits including HSA/FSA

Job summary

GrayMatter is hiring an Associate Project Manager to support client-facing projects in Tulsa, OK. You will assist with coordination, scheduling, documentation, and communication, working closely with Project Managers and cross-functional teams to keep projects organized and on track.

The role provides exposure to all phases of project delivery and opportunities for future leadership within GrayMatter. Travel is anticipated and a strong customer-focused mindset is essential.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Strong organizational and communication skills.
• Ability to work with cross-functional teams and manage multiple priorities.

Responsibilities

• Support Project Managers in planning, execution, monitoring, and closeout of projects.
• Coordinate meetings, prepare agendas, document minutes, and track action items.
• Maintain schedules, budgets, status reports, and other project documentation.
• Monitor progress and communicate updates to teams and stakeholders.
• Identify risks and issues, escalating as needed.
• Assist with change orders, purchase requests, and admin tasks.
• Participate in client meetings and support relationship management.
• Track deliverables with technical teams and ensure on-time completion.
• Keep project files organized and up-to-date throughout the lifecycle.
• Support subcontractor coordination and contract deliverables.
• Contribute to process improvements for efficiency.

Skills

Organizational skills

Communication skills

Cross-functional collaboration

Education

Bachelor's degree (engineering, construction management, business administration, project management)

Tools

Microsoft Office

Job description

GrayMatter is hiring an Associate Project Manager to support client-facing projects in Tulsa, OK. You will assist with coordination, scheduling, documentation, and communication, working closely with Project Managers and cross-functional teams to keep projects organized and on track.

The role provides exposure to all phases of project delivery and opportunities for future leadership within GrayMatter. Travel is anticipated and a strong customer-focused mindset is essential.