RICEFW - Offshore - Accounts Receivable and Payroll Specialist

RICEFW Technologies Inc; United States; Remote; USD 4,200 - 8,400; Full time

Job summary

RICEFW is seeking a detail-oriented Accounts Payable & Receivable Specialist to support offshore finance operations in India.

This is a remote role responsible for managing end-to-end Accounts Payable and Accounts Receivable processes, including invoice processing, payment coordination, customer billing, account reconciliation, financial record maintenance, and support for month-end and year-end closing activities.

Qualifications

• Bachelor's degree in accounting, finance, commerce or related field.
• Proven experience in AP and AR functions.
• Hands-on experience with ERP systems and accounting software.
• Proficient in Excel and strong communication skills.

Responsibilities

• Process vendor invoices, bills, and payment requests accurately and on time.
• Verify invoices against POs, contracts, approvals, and documentation.
• Maintain vendor master data and reconcile statements.
• Coordinate payment scheduling in line with company policies.
• Generate and manage customer invoices; monitor AR aging.
• Assist with month-end and year-end closing activities.
• Ensure proper documentation for audits and internal reporting.

Skills

ERP systems

Excel proficiency

Attention to detail

Remote collaboration

Communication skills

Analytical skills

Education

Bachelor’s degree in accounting or related field

Tools

Accounting software

Microsoft Excel

ERP systems

Job description

RICEFW is seeking a detail-oriented and experienced Accounts Payable & Receivable Specialist to support its offshore finance operations in India. This is a remote role responsible for managing end-to-end Accounts Payable and Accounts Receivable processes, including invoice processing, payment coordination, customer billing, account reconciliation, financial record maintenance, and support for month-end and year-end closing activities.

The ideal candidate will have strong accounting knowledge, hands-on experience with ERP/accounting systems, excellent Excel skills, and the ability to communicate effectively with vendors, customers, employees, and internal teams across geographies.

Key Responsibilities

Accounts Payable

• Process vendor invoices, bills, and payment requests accurately and on time.
• Verify invoices against purchase orders, contracts, approvals, and supporting documentation.
• Maintain vendor master data and ensure vendor records are accurate and up to date.
• Coordinate payment scheduling and processing in compliance with company policies.
• Reconcile vendor statements and investigate invoice or payment discrepancies.
• Respond to vendor inquiries related to invoices, payments, and account balances.

Accounts Receivable

• Generate, issue, and manage customer invoices.
• Monitor customer accounts and follow up on outstanding payments.
• Record customer receipts and allocate payments accurately in the accounting system.
• Maintain and review AR aging reports.
• Resolve billing issues and coordinate with internal teams and clients to clear disputes.
• Ensure timely collection updates and accurate customer account records.

Financial Operations

• Perform regular account reconciliations and maintain accurate financial records.
• Use accounting ERP systems and AP/AR modules effectively for transaction processing.
• Assist with month-end and year-end closing activities.
• Support financial reporting by ensuring transactions are complete, accurate, and properly classified.
• Ensure compliance with accounting standards, company policies, and internal controls.
• Support salary, incentive, reimbursement, and claims calculations for India operations.
• Maintain proper documentation for audits, reviews, and internal reporting requirements.

Communication & Coordination

• Coordinate with vendors, customers, employees, and internal stakeholders regarding invoices, payments, claims, incentives, and account-related matters.
• Respond to finance-related queries in a timely and professional manner.
• Work closely with cross-functional and global teams to improve AP, AR, and finance processes.
• Communicate clearly with employees regarding claims, reimbursements, incentives, and supporting documentation.

Required Qualifications

• Bachelor’s degree in accounting, Finance, Commerce, or a related field.
• Proven experience in Accounts Payable and Accounts Receivable functions.
• Strong understanding of accounting principles, Chart of Accounts, and financial controls.
• Hands-on experience with accounting ERP systems or finance/accounting software.
• Proficiency in Microsoft Excel and other accounting tools.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to work independently in a remote offshore environment.
• Strong attention to detail and ability to meet deadlines.

Work Location

• Offshore India
• Remote work arrangement

Employment Requirements

• Must be able to work effectively with global teams and support business operations across different time zones when required.
• Must maintain confidentiality of financial, employee, vendor, and customer information.
• Must have a reliable internet connection and a suitable remote work setup.