RFQ & Quotation Operations Coordinator

Alinabal - Manufacturing Facilities; Milford (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Alinabal is seeking a Temp-to-Perm Quotation Coordinator in Milford, CT. You’ll be the first touchpoint for RFQs, assembling documentation, routing requests, and building initial quote packages to set the pace for winning work.

You’ll partner with the Quote Team Manager to coordinate inputs from Engineering, Purchasing, Operations, Quality, and Sales, and you will enter data into ERP and spreadsheets while maintaining organized records.

Qualifications

• High school diploma required; associate degree preferred.
• Experience in administration, customer service, manufacturing, or quoting is a plus.
• Meticulous, organized, and able to work in a fast-paced manufacturing setting.

Responsibilities

• Screen and interpret RFQs, drawings, specifications, and customer documents.
• Organize and route quote requests for internal review and prioritization.
• Create initial quote packages and enter data into ERP and spreadsheets.
• Coordinate inputs from cross-functional teams to complete quotations.
• Track statuses and maintain quote records and logs.
• Support revisions, updates, and follow-ups through to submission.
• Communicate timelines and requirements with internal stakeholders.
• Provide administrative and quoting support to the Quote Team Manager.
• Verify accuracy and completeness of all documentation before release.

Skills

Excel

Microsoft Office

ERP

Quoting

Education

High school diploma

Associate degree

Tools

ERP systems

Job description

Temp-to-Perm OpportunityRole SnapshotEach day, you’ll be the first touchpoint for incoming RFQs—opening the door for accurate, timely quotations. You’ll assemble documentation, coordinate with teammates across Engineering, Purchasing, Operations, Quality, and Sales, and build the initial quote package that sets the pace for winning work. You’ll partner closely with the Quote Team Manager to keep everything organized and on time.What You'll TackleScreen and interpret RFQs, drawings, specifications, and customer-supplied documentsOrganize and route quote requests for internal review and prioritizationCreate initial quote packages and enter data into ERP and spreadsheetsCoordinate inputs from cross-functional teams to complete quotationsTrack statuses and maintain orderly quote records and logsSupport revisions, updates, and follow-ups through to submissionCommunicate timelines and requirements professionally with internal stakeholdersProvide administrative and quoting support to the Quote Team ManagerVerify accuracy and completeness of all documentation before releaseAbout YouHigh school diploma required; associate degree preferredBackground in administration, customer service, manufacturing, or quoting is a plusMeticulous, organized, and comfortable in a fast-paced manufacturing settingSkilled at juggling multiple tasks and deadlinesClear, professional written and verbal communicatorProficient with Microsoft Excel and the broader Microsoft Office suiteERP experience preferredCollaborative team playerWork DetailsEnvironment: Office-based with regular interaction with production and warehouse areasPhysical demands: Occasional walking, standing, and warehouse site visitsSchedule: Full-time, Monday–Friday, with flexibility for extended hours as neededLocation & travel: Onsite in Milford, CT; occasional travel for supplier visits, conferences, and inter-facility coordinationCompliance and Equal OpportunityADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.Alinabal is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.NotesThe responsibilities above illustrate the core scope of the role; related duties may be assigned based on business needs. This description may evolve as company and job requirements change and does not constitute an employment agreement.