Quotes Coordinator

Kimchuk,-In; Beaver Brook (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Compensation

Health insurance

401(k)

Paid time off

Birthday day off

Career advancement opportunities

Veteran friendly workplace

Employee assistance programs

Wellness resources

Job summary

KIMCHUK INC in Danbury, CT is seeking a Quotes Coordinator to support the Quotes department, processing RFQs efficiently and accurately. This role requires sharp analytical thinking, administrative precision, and professional communication with internal teams and external clients.

You will handle RFQ coordination, document management, data manipulation and entry into ERP, plus maintain regular status reports.

Qualifications

• Associate degree in Business or equivalent practical experience is preferred.
• Proficiency in Excel and Word; familiarity with ERP systems; ability to convert files across formats (PDF, Excel, Word).
• Strong attention to detail and proactive problem-solving with the ability to work independently in a fast-paced environment.
• Willingness to work overtime as needed to meet deadlines.

Responsibilities

• RFQ Coordination: Monitor customer RFQs, review incoming quote packages, and follow up to secure missing documentation.
• Document Management: Maintain and file BOMs, drawings, and specifications.
• Data Manipulation & Entry: Convert BOMs into standardized Excel formats and input data into ERP to generate quotes.
• Internal & External Communication: Serve as primary contact for quote inquiries and coordinate across sales, engineering, and operations.
• Reporting: Generate and maintain status reports and quote files.

Skills

Communication

Attention to detail

Time management

Problem solving

Independent work

Education

Associate degree in Business

Tools

Microsoft Office

Excel

Word

ERP Systems

Job description

About the Organization KIMCHUK INC is a fast paced, technologically advanced, high product mix electronics firm specializing in Electronic and Electromechanical Contract Manufacturing Services who is committed to excellence. Our success depends on CUSTOMER SATISFACTION achieved by safely producing reliable products, delivered on time, at a competitive price. Quality is a vital element in accomplishing this goal through employee involvement and continuous improvement at all levels of the organization.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Number of Openings 1

Position Quotes Coordinator

JOB SUMMARY

This Quotes Coordinator supports the Quotes department in processing customer requests for quotation (RFQs) efficiently and accurately. This role requires strong analytical thinking, administrative precision, and professional communication with internal departments and external clients.

This position requires the use of information that is subject to International Traffic in Arms Regulations (ITAR) and /or the Export Administration Regulations (EAR).

DUTIES/RESPONSIBILITIES:

• RFQ Coordination: Monitor customer RFQs, review incoming quote packages for completeness, and follow up internally and externally to secure missing documentation.
• Document Management: Maintain, organize, and file technical documentation packages, including Bills of Materials (BOMs), assembly drawings, and specifications.
• Data Manipulation & Entry: Convert customer BOMs into standardized Excel formats. Input completed labor and cost analysis data into the ERP system to generate final quotes.
• Internal & External Communication: Act as a primary point of contact for customer quote inquiries while facilitating smooth information flow between sales, engineering, and operations.
• Reporting: Generate, update, and maintain regular status reports and quote files.

Category Administration

POSITION REQUIREMENTS

EDUCATION/EXPERIENCE REQUIRED:

• Education & Experience: Associate degree in Business (or equivalent practical experience) preferred. Experience reading or reviewing contracts and proposals is a plus.
• Technical Skills: Intermediate proficiency in Microsoft Office (specifically Excel and Word); familiarity with ERP systems; strong digital literacy with file conversion across standard formats (PDF, Excel, Word).
• Core Competencies: High attention to detail, proactive problem-solving skills, and the ability to work independently in a fast-paced, deadline-driven environment.
• Flexibility: Willingness to work overtime as needed to meet customer deadlines.

SPECIAL TRAINING/SKILLS REQUIRED:

• Communication & Professionalism: Professional demeanor with exceptional written and verbal communication skills across all organizational levels and external clients.
• Organization & Detail Orientation: Highly organized with extreme attention to detail and accuracy in data entry and record-keeping.
• Adaptability & Time Management: Ability to thrive under pressure, adapt to shifting priorities, and manage tight deadlines effectively.
• Autonomy & Problem Solving: Self-motivated team player capable of working independently with minimal supervision and proactively resolving operational challenges.
• Work Schedule Flexibility: Willingness and availability to work overtime as required to meet critical operational deadlines.

COMPUTER EXPERIENCE REQUIRED:

• Microsoft Office Suite: Intermediate to advanced proficiency in Excel (data manipulation, standard formulas) and Word.
• ERP Systems: Experience with or functional understanding of ERP software.
• File Management & Conversion: Comfortable utilizing software to convert, manipulate, and standardize technical file formats (e.g., PDF, Word, Excel).
• Technical Aptitude: Strong digital literacy with a quick ability to learn and adapt to proprietary internal systems and software.

Why work at KIMCHUK?

KIMCHUK is a family orientated company that’s been in business for over 60 years. We are proud to be a steadfast supporter of our military and those who serve. Our culture is built on integrity, accountability and teamwork – values that guide everything we do.

As a company at the forefront of modern energy technology, we are committed to supporting innovative, secure and resilient energy solutions that strengthen our nation’s infrastructure

Join our team and become part of an organization that honors service and values excellence.

Benefits:

We believe that supporting our team is just as important as supporting our mission. That’s why we offer a comprehensive benefits package designed to promote financial security, professional growth and overall well-being.

Our benefits include:

• Competitive Compensation
• Comprehensive health, dental, and vision insurance
• Long term disability
• 401(k)
• Generous paid time off and paid holidays
• A paid day off to celebrate your birthday
• Career advancement opportunities within a growing mission driven organization.
• Veteran friendly workplace
• Employee assistance programs and wellness resources
• An employee led Activities Committee that organizes team events, community outreach, and company sponsored social gatherings throughout the year.

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

Shift Days

Hiring Manager(s) Victoria Haslob

Post Internal Days 0

Req Number ADM-26-00005

This position is currently accepting applications.

Quotes Coordinator – Danbury, CT