Mid-Level Proposal Manager

Kentro; United States; Remote; USD 110,000 - 130,000; Full time

Job summary

IT Concepts dba Kentro is seeking a Mid-Level Proposal Manager to support the Growth Team in managing complex federal proposals from pre-proposal through post-proposal.

The position is remote within the United States and aligns with Eastern Time hours, offering a base salary range of $110,000–$130,000 along with growth opportunities, certifications, and collaboration with graphics, capture, and client service teams.

Qualifications

• Understanding of the Federal source selection acquisition process.
• Ability to work in a fast-paced environment with varied personalities across functions.
• Ability to review and correct material for content, style, and compliance with standards; perform follow-ups with primary authors.
• Proficiency in desktop publishing and production activities (Word, Acrobat).
• Experience with SharePoint administration and collaboration tools.

Responsibilities

• Lead and manage the overall proposal development process from Pre-Proposal through Post-Proposal phases.
• Coach proposal teams on developing compliant, compelling responses per Kentro processes.
• Produce and manage outlines, kickoff docs, writing assignments, and compliance matrices.

Skills

Federal proposal management

Content development

Communication

Education

Undergraduate degree in English, journalism, communications, humanities, liberal arts

Tools

Microsoft Word

Adobe Acrobat

SharePoint Administration

Job description

Overview

Thank you for considering IT Concepts dba Kentro, where innovation drives opportunity and collaboration leads to success. Our dynamic community of experts is fully committed to advancing our customers' missions, fostering professional growth, and making a positive impact on our communities.

By joining our supportive community, you will find that Kentro is dedicated to your personal and professional development. Together, we can drive meaningful change, spark innovation, and achieve extraordinary milestones.

Kentro is hiring for a Mid- Level Proposal Manager to support Kentro's Growth Team. Support Kentro's Growth team in proposal management and content development for strategic and priority opportunities across multiple federal markets (including Defense, IC, Civil, Health). We are looking for a dynamic individual with the ability and willingness to wear multiple hats in the proposal process. Join a tight-knit team of proposal professionals working in a fast-paced, rewarding environment. We value high-quality work and a teamwork-oriented attitude. Our team supports each other as needed throughout the proposal process, but we also understand the importance of down time and work-life balance.

Location: Remote - This position can be performed remotely within the United States and will support Eastern Time working hours.

Compensation Range: The anticipated base salary range for this position is $110,000–$130,000 annually and reflects Kentro’s good-faith expectations at the time of posting. Final compensation is determined based on the role’s requirements, relevant skills, experience, education, certifications, work location, applicable security clearance requirements, market conditions, internal equity, and contract requirements.

This Job Description reflects the primary duties of the role; however, it is not intended to be all‑inclusive. Team members may be asked to take on additional responsibilities in alignment with customer expectations, business needs, and Kentro’s culture of collaboration and adaptability.

Responsibilities

• Lead and manage the overall proposal development process from Pre-Proposal Phase through production and Post-Proposal Phase for priority/strategic proposals as assigned
• Coach and train proposal teams using Kentro Growth Team processes on the development of complex, compliant and compelling proposal responses
• Produce and manage proposal outlines, kickoff documentation, writing and reviewer assignments, compliance matrices, and proposal deliverables
• Develop and maintain proposal schedules, and drive proposal team in adherence to the schedule from beginning to end, ensuring delivery to the customer
• Lead proposal color reviews to include scheduling, organizing, facilitating, preparing, conducting, and supporting comment summation, adjudication, and final inclusion
• Provide support, as directed, to Growth Team members on other priority proposals and projects as assigned (including content development, desktop publishing, tech editing, compliance reviews, and support with Capture activities and RFI responses)
• Collaborate with graphic designers, project managers, capture managers, and client service teams to build creative and innovative material
• Translate technical information into clear, consistent, and grammatically correct content
• Demonstrate ability to sift through a discussion with SMEs and leaders, extracting the most significant information and action items
• Write, revise, and edit drafts including executive summaries, conclusions, management processes, and Past Performance qualifications in a clear concise manner maintaining continuity of style and content
• Review final documents for editing and content completeness
• Identify and elevate proposal writing and production issues to Kentro leadership for proactive remedies and resolution

Qualifications

• Education: Undergraduate degree in English, journalism, communications, humanities, liberal arts, or related disciplines
• Experience: 5 years of federal proposal management experience
• Technical Skills:
  • An understanding of the Federal source selection acquisition process
  • Ability to work in a fast-paced environment with varying personalities across all functions, while maintaining positive attitude and sense of humor
  • Ability to review and correct material for content, style, and compliance with internal and external standards, and conduct follow-ups when needed with primary authors
  • Proficiency in Microsoft Word and Adobe Acrobat. Ability to perform general desktop publishing and production activities.
  • Understanding of and ability to perform general SharePoint Administration (access management, configuration management)
  • Exceptional project management skills
• Preferred Qualifications:
  • APMP certification
  • Excellent computer skills, including high level (advanced) proficiency with Microsoft Office, particularly Word, Outlook, and Excel, and Adobe Acrobat Professional.
  • Experience supporting/general knowledge of enterprise IT, cloud, or data science fields
  • Familiarity with delivery concepts such as Agile, DevSecOps, continuous integration / continuous development
  • PMP or Scrum certification
• Clearance Requirement:
  • US Citizen or Lawful Permanent Resident (Green Card)
  • Willing and able to obtain and maintain Public Trust Clearance or higher

Benefits

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our team, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015), two CMMI ML 3 ratings (DEV and SVC) and CMMC Level 2 Certification.

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner – Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Commitment Equal Opportunity Employment & VEVRAA

Kentro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state or local law.

Kentro is strongly committed to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure our hiring practices align with these requirements.

As part of our VEVRAA compliance efforts, Kentro has established an equal opportunity plan outlining our commitment to recruiting, hiring, and advancing protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary and will not impact your employment eligibility.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you need to discuss reasonable accommodations, please email [e-mail].