RFP & Contracts Specialist — Strategic Proposals

Bulk Handling Systems; Eugene (OR); Presencial; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Bulk Handling Systems in Eugene, Oregon seeks an experienced RFP Analyst / Contract Specialist to lead the review and response of RFPs, RFIs, and related contracts. You will coordinate with Legal, Sales, Finance, and Operations to ensure requirements are accurately assessed and submissions are compliant and timely.

The role emphasizes translating complex procurement language into actionable plans, managing multiple bids simultaneously, and maintaining documentation quality and audit readiness

Formación

• 5+ years of experience in RFP management, proposal management, contract administration, procurement, contract management, or a related field.
• Strong ability to read, interpret, and analyze complex legal, contractual, and procurement documents.
• Excellent written and verbal communication skills.
• Proven ability to manage multiple priorities in a deadline-driven environment.
• Experience working with cross-functional business teams.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy, attention to detail, and accountability.

Responsabilidades

• Lead the review and analysis of RFPs, bid documents, contracts, and materials to identify requirements, risks, obligations, and business opportunities.
• Interpret complex contractual, legal, commercial, and procurement requirements and provide guidance to internal stakeholders.
• Translate RFP and contract requirements into actionable response plans, deliverables, timelines, and compliance requirements.
• Coordinate cross-functional teams including Legal, Contracts, Sales, Finance, Operations, Compliance, and Proposal Management to develop complete and compliant responses.
• Manage multiple RFPs, bids, proposals, and contract review activities simultaneously while ensuring adherence to deadlines and stakeholder commitments.
• Identify contractual, operational, financial, and compliance risks and escalate issues requiring leadership or legal review.
• Maintain accountability for the accuracy, completeness, and compliance of RFP analyses, proposal content, contractual documentation, and response submissions.
• Ensure compliance with procurement regulations, competitive solicitation requirements, and formal bid processes.
• Communicate requirements, expectations, deadlines, and key decisions clearly to internal and external stakeholders.
• Monitor proposal and contract milestones, ensuring timely completion of deliverables and resolution of outstanding issues.
• Balance urgency and responsiveness with the precision and attention to detail required for contractual and legal review activities.
• Develop and maintain tools, templates, processes, and best practices to improve efficiency, consistency, and compliance within the RFP and contract management process.
• Serve as a subject matter expert on RFP requirements, contractual obligations, procurement processes, and proposal compliance.

Conocimientos

RFP management

Proposal management

Contract administration

Procurement

Cross-functional teamwork

Attention to detail

Descripción del empleo

Bulk Handling Systems in Eugene, Oregon seeks an experienced RFP Analyst / Contract Specialist to lead the review and response of RFPs, RFIs, and related contracts. You will coordinate with Legal, Sales, Finance, and Operations to ensure requirements are accurately assessed and submissions are compliant and timely.

The role emphasizes translating complex procurement language into actionable plans, managing multiple bids simultaneously, and maintaining documentation quality and audit readiness