Bids & Proposals Specialist

MACOSS Business Group; San Juan (PR); On-site; USD 65,000 - 90,000; Full time

Job summary

MACOSS Business Group in San Juan, Puerto Rico is seeking a Bids & Proposals Specialist to coordinate proposal development for new construction and general contracting projects. You will manage bid documentation and ensure responses meet client, regulatory, and internal requirements.

The role blends project management, persuasive writing, subcontractor coordination, and compliance. You will handle RFP/RFQ analysis, bid planning, subcontractor engagement, and pricing support, with a focus on

Qualifications

• Bachelor’s degree in Business, Construction Management, Communications, Marketing, or related field.
• 3–5 years in proposals, bids, construction administration, or subcontracting coordination. Must have experience with federal proposals.
• Strong Microsoft Office skills; familiarity with proposal tools; ability to interpret construction scopes, drawings, and specifications.
• Excellent written and verbal communication skills; ability to translate technical input into clear proposal content.
• Ability to manage multiple deadlines, coordinate cross‑functional teams, and maintain high accuracy under time pressure.

Responsibilities

• RFP/RFQ Analysis & Compliance — Review tender documents, identify submission requirements, and build compliance checklists to ensure all mandatory instructions are met.
• Bid Planning & Coordination — Plan bid schedules, set internal deadlines, and coordinate contributions from project managers, estimators, legal, finance, and subcontractors.
• Subcontractor & Vendor Engagement — Solicit pricing, scope clarifications, and technical input from subcontractors; negotiate scope and cost where required.
• Proposal Writing & Editing — Draft and edit persuasive, client-focused proposal content, ensuring clarity, consistency, and alignment with evaluation criteria.
• Content Management — Maintain templates, past responses, and standard language for reuse in future bids.
• Pricing & Estimate Support — Collaborate with estimators and project managers to assemble accurate pricing, assumptions, and commercial terms.
• Bid Submission — Prepare final proposal packages, ensure accuracy, and submit through client portals or physical delivery as required.
• Market & Opportunity Research — Monitor bid portals and lead services for new opportunities relevant to general contracting.
• Post-Bid Review — Track bid outcomes, gather feedback, and support win/loss analysis to improve future submissions.

Skills

MS Office

Proposal tools

Writing & editing

Project management

Education

Bachelor’s degree

Tools

Proposal tools

Job description

A Bids & Proposals Specialist supports the company’s pursuit of new construction and general contracting projects by coordinating proposal development, managing bid documentation, and ensuring responses meet client, regulatory, and internal requirements. This role blends project management, persuasive writing, subcontractor coordination, and compliance.

Key Responsibilities

• RFP/RFQ Analysis & Compliance — Review tender documents, identify submission requirements, and build compliance checklists to ensure all mandatory instructions are met.
• Bid Planning & Coordination — Plan bid schedules, set internal deadlines, and coordinate contributions from project managers, estimators, legal, finance, and subcontractors.
• Subcontractor & Vendor Engagement — Solicit pricing, scope clarifications, and technical input from subcontractors; negotiate scope and cost where required.
• Proposal Writing & Editing — Draft and edit persuasive, client-focused proposal content, ensuring clarity, consistency, and alignment with evaluation criteria.
• Content Management — Maintain templates, past responses, and standard language for reuse in future bids.
• Pricing & Estimate Support — Collaborate with estimators and project managers to assemble accurate pricing, assumptions, and commercial terms.
• Bid Submission — Prepare final proposal packages, ensure accuracy, and submit through client portals or physical delivery as required.
• Market & Opportunity Research — Monitor bid portals and lead services for new opportunities relevant to general contracting.
• Post-Bid Review — Track bid outcomes, gather feedback, and support win/loss analysis to improve future submissions.

Required Qualifications

• Education — Bachelor’s degree in Business, Construction Management, Communications, Marketing, or related field.
• Experience — 3–5 years in proposals, bids, construction administration, or subcontracting coordination. Must have experience with federal proposals.
• Technical Skills — Strong Microsoft Office skills; familiarity with proposal tools; ability to interpret construction scopes, drawings, and specifications.
• Writing & Communication — Excellent written and verbal communication skills, with ability to translate technical input into clear proposal content.
• Project Management — Ability to manage multiple deadlines, coordinate cross‑functional teams, and maintain high accuracy under time pressure.

Preferred Skills

• Knowledge of construction industry terminology, subcontractor workflows, and general contracting processes.
• Experience with public‑sector bidding portals and compliance requirements (e.g., municipal, state, federal platforms).
• Strong analytical and problem‑solving skills to evaluate bid opportunities and develop competitive strategies.
• Ability to work independently, manage competing priorities, and maintain confidentiality.