Retrofit & Automation Project Coordinator

Mesa Energy Systems, Inc.; Las Vegas (NV); On-site; USD 52,000 - 76,000; Full time

Job summary

Mesa Energy Systems, Inc. seeks a Project Coordinator to support retrofit and automation projects. You will collaborate with the Project Manager and Superintendent, provide updates, and attend scheduling meetings to ensure timely project execution.

The role requires setting up retrofit and automation jobs, maintaining project folders, coordinating with vendors, and documenting tasks in Planner. Strong organizational and communication skills are essential in a fast-paced construction environment.

Qualifications

• Bachelor's degree in business administration or equivalent.
• Minimum three years’ back-office support experience in the Construction field.
• Strong administrative skills and knowledge of construction forms and permits.
• Excellent written and verbal communication skills.

Responsibilities

• Set up retrofit and automation jobs.
• Scheduling with Project Manager and Superintendent; keep shifts updated.
• Develop and maintain all project folders in SharePoint.
• Attend job, project review and manpower scheduling meetings; document action items in Planner.
• Coordinate purchase of supplies, equipment and services from vendors.
• Maintain and follow a strong safety program.
• Process and enter all purchase orders and subcontracts for retrofit projects.
• Liaise with A/P regarding invoices, vendor holds, and cost discrepancies.
• Review and approve vendor and subcontractor invoices monthly.
• Enter weekly timecards and address payroll issues with payroll department.
• Liaise with payroll for certified payroll issues.
• Prepare permits and pull them from cities as needed.
• Prepare certificates of insurance and Submittal Manuals.
• Handle payments and performance bonds if required by customer.
• Prepare close-out documents and Operation & Maintenance Manuals if needed.
• Initiate warranty letters when required.
• Assist PM with billings and Pay Applications; support WIP reports.

Skills

Verbal and written communication

Administrative skills

Team coordination

Independence and teamwork

Microsoft Office proficiency

Education

Bachelor's degree in business administration or equivalent

Tools

Microsoft Office

Job description

Mesa Energy Systems, Inc. seeks a Project Coordinator to support retrofit and automation projects. You will collaborate with the Project Manager and Superintendent, provide updates, and attend scheduling meetings to ensure timely project execution.

The role requires setting up retrofit and automation jobs, maintaining project folders, coordinating with vendors, and documenting tasks in Planner. Strong organizational and communication skills are essential in a fast-paced construction environment.