Retirement Plan Manager

Beacon Mobility; Chelmsford (MA); Remote; USD 105,000 - 135,000; Full time

Benefits offered by this job

Remote work

Competitive benefits

Job summary

Beacon Mobility is seeking a Retirement Plan Manager to oversee the administration and compliance of its 401(k) program. This remote role requires residence in the Central or Eastern time zones and close collaboration with Payroll, Finance, and HRIS to ensure data integrity.

Responsibilities include plan operation, annual compliance testing, Form 5500 filing, and employee education. A strong ERISA background and 7+ years in benefits are essential; CEBS/ASPPA are a plus.

Qualifications

• Bachelor's degree in HR, Finance, Business Administration, or related field.
• 7+ years in employee benefits/HR with retirement plan experience.
• 5+ years managing retirement plans for private or public companies with ERISA/IRS knowledge.
• Experience leading 401(k) audits and compliance testing.
• Strong analytical and communication skills.
• Professional certifications such as CEBS, ASPPA, CRSP are a plus.

Responsibilities

• Oversee day-to-day administration of the 401(k) plan and related retirement programs.
• Ensure ERISA and IRS compliance; coordinate annual compliance testing and Form 5500 filing.
• Manage plan documents, amendments, SPD/SMMs, and disclosures.
• Lead vendor and outside auditor relationships; benchmark fees and services.
• Educate employees on plan rules, enrollment, and retirement planning tools.
• Support strategic plan design reviews and regulatory updates.

Skills

Plan administration

Regulatory compliance

Audits & testing

Employee education

Vendor management

Cross-functional collaboration

Analytical skills

Education

Bachelor's degree in HR, Finance, Business Administration, or related field

CEBS, ASPPA (QKA, QPA), CRSP, or similar (preferred)

Job description

Beacon Mobility Corp.The Retirement Plan Manager oversees the administration, compliance, and strategic direction of the company’s retirement programs, with primary responsibility for the 401(k) plan. This role ensures the plan operates in accordance with regulatory requirements, supports employees in understanding and maximizing their retirement benefits, and partners with internal and external stakeholders to maintain a high-quality, compliant, and competitive retirement offering.This role is remote but the person must reside in the Central or Eastern time zone.Key ResponsibilitiesPlan Administration & OperationsServe as the day-to-day administrator for the company’s 401(k) plan and related retirement programs.Manage all plan transactions, including payroll deferrals, employer contributions, loan processing, and distributions.Oversee daily file transmissions and reconciliation of plan funding.Partner with Payroll, Finance, and HRIS teams to ensure accurate and timely data flow.Compliance & Regulatory OversightEnsure the plan remains compliant with ERISA, IRS, DOL, and other applicable regulations.Coordinate annual compliance testing (ADP/ACP, 410(b), 415, top-heavy, etc.) and resolve any testing failures.Manage the annual 401(k) audit process, acting as the primary liaison with external auditors and service providers.Maintain plan documents, amendments, SPD/SMMs, and required disclosures (e.g., 404a-5, 408(b)(2)).Oversee preparation and filing of Form 5500.Vendor & Stakeholder ManagementCollaborate with third-party administrators, recordkeepers, auditors, and investment advisors.Review vendor performance and participate in periodic fee and service benchmarking.Partner with Finance and senior leadership to support retirement plan strategy and alignment with organizational goals.Employee Support & EducationProvide guidance to employees on plan rules, eligibility, enrollment, distributions, and retirement planning tools.Develop and deliver communication and education campaigns to increase plan awareness and participation.Support open enrollment, new hire onboarding, and other benefit-related events.Strategic Planning & Continuous ImprovementIdentify opportunities to enhance plan design, improve efficiency, and strengthen retirement readiness among employees.Lead or support strategic initiatives such as plan design reviews, vendor evaluations, mergers and acquisitions integration, and compliance updates.Stay informed on legislative and regulatory changes impacting retirement plans and recommend necessary updates.QualificationsBachelor’s degree in HR, Finance, Business Administration, or related field.7 or more years in employee benefits/HRMinimum 5 years of relevant experience managing retirement plans for private or publicly-held companies, with strong knowledge of ERISA and IRS regulations.Experience leading 401(k) plan audits and compliance testing.Strong analytical and problem-solving skills.Excellent communication and relationship-building skills.Professional certifications such as CEBS, ASPPA (QKA, QPA), CRSP, or similar are a plus.CompetenciesDetail-Oriented: Ensures accuracy in data, filings, and processes.Compliance-Focused: Understands complex rules and maintains strong governance practices.Collaborative: Works closely with cross-functional teams and external partners.Strategic Thinker: Anticipates needs, proposes improvements, streamlines processes and supports long-term benefits strategy.Employee-Centric: Communicates clearly and supports employees in navigating retirement benefits.Target Base Salary: $105,000 - $135,000 annuallyTravel: Up to 20%Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.Beacon Mobility is a growing family of companies committed to serving the diverse needs of our customers. Experienced, compassionate, and inspired, we take pride in our ability to create customized, mobility-based solutions that empower people to get where they need to go. Our purpose is simple - MOBILITY WITHOUT LIMITS: Transporting people to live, learn, and achieve. We are dedicated to providing those we serve with the opportunities, resources, and support to confidently move ahead. We support safe, compassionate, and inclusive environments that provide our communities with the mobility solutions they need to flourish and succeed. Backed by nearly 70 years of experience, Beacon Mobility operations can be found in Massachusetts, New York, Pennsylvania, Illinois and Minnesota providing support to over 10,000 employees in over 1,300 communities through the delivery of Paratransit and School Bus services leveraging a fleet of over 6,500 vehicles.