Retail Facilities Coordinator

Rainbow Apparel Co; New York (NY); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and life insurance

Paid time off (PTO)

Job summary

Rainbow USA Inc. is seeking a dedicated Facilities Coordinator for the Construction Department at our corporate office in Brooklyn, NY.

The role involves coordinating maintenance with national vendors, managing requests via calls and email, and ensuring timely project completion. Applicants should have 3–5 years of facilities coordination experience, be highly organized, and proficient in Excel and Word; Lotus Notes familiarity is a plus.

Qualifications

• 3–5 years of relevant experience in facilities coordination or related field.
• Highly organized with strong attention to detail and adaptability in a fast-paced environment.
• Proficient with MS Excel/Word; familiar with Lotus Notes or similar systems.

Responsibilities

• Coordinate facility maintenance with vendors across the continental US.
• Schedule and oversee repair work to ensure timely completion.
• Source and onboard new vendors while securing competitive pricing.
• Manage facility service requests via phone and email.
• Review, approve, and process invoices for repairs and maintenance.
• Address and manage state and city violation notices for compliance.

Skills

Vendor management

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Lotus Notes

Job description

Rainbow USA Inc. is a leading specialty retailer headquartered in Brooklyn, New York, with nearly 900 stores across the continental United States, Puerto Rico, and the Caribbean. We are currently seeking a dedicated Facilities Coordinator to join our Construction Department at the corporate office.

Primary Responsibilities

• Demonstrate knowledge of and experience with local facilities vendors (e.g., HVAC, electricians, plumbers, general contractors) across the continental United States (preferred).
• Coordinate facility maintenance and repair work with local vendors, including scheduling, communication, and follow-up to ensure timely and satisfactory completion.
• Source and onboard new vendors as needed to support workload demands while securing competitive pricing.
• Manage incoming facilities service requests via phone calls and emails, prioritizing and resolving issues efficiently.
• Review, approve, and process invoices related to facility repairs and maintenance.
• Address and manage state and city violation notices, ensuring compliance and timely resolution.

Job Requirements

• Minimum 3–5 years of relevant experience in facilities coordination, property management, vendor management, or a related field.
• Highly organized with strong attention to detail and the flexibility to adapt to changing priorities and demands in a fast‑paced environment.
• Proficient computer skills, including advanced proficiency in Microsoft Excel and Word, and familiarity with Lotus Notes (or similar email/calendar systems).
• Excellent oral and written communication skills, with the ability to interact effectively with vendors, internal teams, and stakeholders.

Compensation and Benefits We offer a competitive hourly wage in the range of $24.00 – $29.00, commensurate with the candidate's skills, relevant experience, length of experience, and prevailing labor market conditions.

In addition, eligible employees receive a comprehensive benefits package, including:

• Medical, dental, and life insurance
• Paid time off (PTO)

Rainbow USA Inc. is an equal opportunity employer. Employment decisions—including hiring, promotion, discipline, and termination—are based solely on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected by federal, state, or local law.