Billing Analyst - Retail

Henderson Engineers; Lenexa (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Henderson Engineers is seeking a Billing Analyst to handle contract and billing preparations. The role involves coordinating with clients and project managers and ensuring accurate invoicing.

The ideal candidate should have a Bachelor's degree in accounting or finance and at least 3 years of relevant experience. Proficiency in Deltek Vision and Concur is preferred. Strong communication skills and attention to detail are essential.

Qualifications

• 3 years' relevant experience required.
• Experience in Architecture/Engineering/Construction or Professional Services industry preferred.
• Ability to interact with clients, upper management and project managers.
• Excellent communication skills both written and verbal.

Responsibilities

• Performs contract and billing preparations for an engineering team.
• Coordinates with clients and Project/Program Managers.
• Prepares invoices ensuring contract terms and fee schedules are met.
• Troubleshoots billing problems and offers solutions.

Skills

Communication

Analytical skills

Problem solving

Multitasking

Detail oriented

Education

Bachelor's degree in accounting, finance or related field preferred

Tools

Deltek Vision accounting software

Concur

Microsoft Office applications

Job description

Position Summary

The Billing Analyst performs contract and billing preparations for an engineering team. They coordinate with clients and Project/Program Managers to setup projects, obtain necessary purchase orders, and navigate through the hurdles of billing approvals. They work closely with the accounting team to finalize invoices and assist with completion.

Essential Job Functions & Accountabilities

Project Billing

• Obtains client purchase orders and sets up projects/phases to match client needs.
• Performs monthly billing reconciliations.
• Maintains the project database.
• Prepares various reports for management such as outstanding accounts receivables and collections.
• Prepares invoices ensuring contract terms and fee schedules are met.
• Other duties as assigned.

Client Troubleshooting

• Troubleshoots billing problems and offers constructive solutions to billing inquiries.
• Contacts clients regarding payments, billing options, account reconciliations, collections, and more.

Core Competencies

Communication

• Keeps others informed conveying information clearly and with an appropriate level of detail.
• Listens attentively to others and takes an interest in what they have to say.
• Responds openly to others encouraging honest, productive communication.

Integrity

• Demonstrates consideration for the opinions, perspectives, and experiences others.
• Takes responsibility for personal actions and delivers on commitments.
• Aims to understand how actions impact others.

Quality Orientation

• Takes steps to ensure work is done correctly.
• Delivers on client expectations.
• Strives to follow policies and procedures.

Teamwork/Inclusion

• Shares time, effort, and consideration with others.

Continuous Learning

• Views mistakes and change as a growth opportunity.
• Recognizes gaps in personal knowledge and enthusiastically pursues opportunities to learn something new.
• Engages others when tackling an unfamiliar task or responsibility.

Functional/Technical Expertise

• Recognizes routine problems and identifies solutions.
• Keeps up with industry and/or discipline standards.
• Maintains best practice throughout all job functions.

Required Education, Experience, Licenses & Technical Competencies

• Bachelor's degree in accounting, finance or related field preferred
• 3 years' relevant experience required
• Architecture/Engineering/Construction or Professional Services industry experience preferred
• Experience with Deltek Vision accounting software and Concur preferred
• Knowledge of accounting functions and processes
• Ability to multitask
• Advanced knowledge and ability in the use of Microsoft Office applications (i.e. Microsoft Word, Excel, Access, PowerPoint, etc.)
• Ability to interact with clients, upper management and project managers
• Detail oriented with an Accounting background
• Excellent communication skills both written and verbal
• Excellent analytical and problem solving skills
• Ability to manage multiple projects concurrently
• Flexibility and organization skills
• Must demonstrate proficiency in all core competencies as described and characterized in this job description

Physical & Other Requirements

• Prolonged periods of sitting or standing at a desk and working on a computer.
• Ability to read, write and communicate in English.

Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers/Vet/Disabled and participate in the E-Verify program.

Applicants for positions with Henderson Engineers/Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.