Billing Specialist (Engineering Projects)

EBA Engineering Inc.; West Laurel (MD); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid schedule

Health benefits (medical, dental,視on)

401(k) with company matching

Tuition and licensure reimbursement

Job summary

EBA Engineering, Inc. is seeking a Billing Specialist to prepare client invoices for engineering and professional services projects. The role involves reviewing project data, ensuring contract compliance, and maintaining billing records.

You will collaborate with project managers, manage complex invoice packages, and ensure timely submissions in support of audits and client deadlines.

Qualifications

• 2+ years of billing experience in an A/E/C or professional services environment (cost-plus fixed fee).
• Associate or bachelor’s degree in accounting, finance, business administration, or related field.
• Experience with cost-plus, time-and-materials, and government contracts preferred.
• Experience with ERP/accounting systems such as Deltek Vantagepoint.

Responsibilities

• Prepare and submit invoices for engineering and professional services projects, mostly cost‑plus fixed fee type.
• Review labor, expenses, project budgets, and contract terms to ensure accurate project set‑up and billing.
• Work closely with project managers to gather billing information and resolve invoice‑related questions.
• Compile, review, and validate supporting documentation required for client invoicing, including large and complex invoice packages.
• Process invoices in accordance with client‑specific requirements, contracts, and electronic submission procedures.
• Maintain accurate billing records, contract information, and invoice history in Deltek Vantagepoint.
• Prioritize daily billing activities to meet strict client and government submission deadlines.
• Identify and resolve billing discrepancies to ensure timely and accurate invoice submission.
• Prepare billing reports and provide documentation to support internal and external audits as needed.

Skills

Billing experience

Project accounting

Organizational skills

Analytical skills

Problem-solving

Communication skills

Multitasking

Education

Associate or Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Deltek Vantagepoint

Deltek Vision

Excel

Job description

EBA Engineering, Inc. (EBA) is seeking a Billing Specialist to prepare client invoices for engineering and professional services projects. The Billing Specialist reviews project information and supporting documentation, prepares invoices in accordance with contract requirements, and maintains accurate billing records.

Key Responsibilities

• Prepare and submit invoices for engineering and professional services projects, mostly cost‑plus fixed fee type.
• Review labor, expenses, project budgets, and contract terms to ensure accurate project set‑up and billing.
• Work closely with project managers to gather billing information and resolve invoice‑related questions.
• Compile, review, and validate supporting documentation required for client invoicing, including large and complex invoice packages that may exceed 100–200 pages.
• Process invoices in accordance with client‑specific requirements, contracts, and electronic submission procedures.
• Maintain accurate billing records, contract information, and invoice history in Deltek Vantagepoint.
• Prioritize daily billing activities to meet strict client and government submission deadlines.
• Identify and resolve billing discrepancies to ensure timely and accurate invoice submission.
• Prepare billing reports and provide documentation to support internal and external audits as needed.

Minimum Qualifications

• Minimum of 2 years of billing experience in an A/E/C or professional services environment working on cost‑plus fixed fee invoices.
• Associate or bachelor’s degree in accounting, finance, business administration, or related field.
• Experience with cost‑plus, time‑and‑materials, and government‑related contracts preferred.
• Experience with ERP/accounting systems such as Deltek Vantagepoint.
• Strong understanding of project accounting principles and indirect cost structures.
• Strong organizational, analytical, and problem‑solving skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines in a fast‑paced environment.

Preferred Qualifications

• Experience using Deltek Vantagepoint/Vision.
• Advanced proficiency in Microsoft Excel and financial reporting tools.

Benefits

We provide a comprehensive benefits package designed to support your career growth and well‑being. Our offerings include a competitive salary and robust compensation package, hybrid schedule, flexible work hours, comprehensive health benefits—including medical, dental, vision, and prescription coverage—and participation in a wellness rewards program that can eliminate medical deductibles, a 401(k) plan with company‑matching contributions, flexible spending accounts, company‑paid short‑ and long‑term disability insurance, company‑paid life insurance, company‑paid AD&D, paid holidays and vacation time, and reimbursement for tuition, certifications, and licensure to support your ongoing professional development.

Must be able to successfully pass a background check. We also conduct pre‑employment drug testing. Any job offer will be based on the results of background and drug testing.

EBA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.