Restructuring Legal Support Specialist

gtlaw; Minneapolis (MN); On-site; USD 60,000 - 85,000; Full time

Job summary

Greenberg Traurig, a global law firm, seeks a Legal Support Specialist in our Minneapolis office to provide high-level practice and operational support to the Managing Shareholder and attorneys. This in-office position emphasizes discretion, organization, and client service while coordinating priorities across teams.

The role requires exceptional communication, the ability to manage multiple priorities, and flexibility to work overtime as needed.

Qualifications

• Bachelor's degree or equivalent combination of education and experience, preferred.
• Minimum of three years' administrative support experience in a professional services, corporate, or legal environment.
• Prior law firm experience supporting a practice group or senior attorney preferred, but not required.
• Experience with court e-filing; bankruptcy court filing experience is preferred.

Responsibilities

• Provides high-level administrative and practice support to the Managing Shareholder and a team of attorneys.
• Coordinates client engagement, intake, and conflicts processes in accordance with firm procedures.
• Assists with court filings, including restructuring-related matters, and other practice support needs.
• Communicates with clients regarding billing, collections, and business development support.
• Serves as the primary contact for the Restructuring Practice Group, coordinating daily operations and communication among attorneys, paralegals, and staff.
• Manages calendars, schedules meetings and appointments, and coordinates email and telephone communications.
• Arranges domestic and international travel, including itineraries, logistics, and related documentation.
• Maintains client files, contact lists, matter information, and related records.
• Prepares, edits, proofreads, and finalizes correspondence, documents, presentations, and other written materials.
• Reviews, prioritizes, routes, and responds to correspondence and incoming communications, exercising judgment and discretion.
• Coordinates matters with clients, opposing counsel, courts, and internal teams to support timely and responsive client service.
• Coordinates with Paralegals and other legal support team members where applicable.

Skills

Organizational skills

Communication skills

Discretion

Collaboration

Written and verbal communication

Independent work

Time management

Education

Bachelor's degree

3+ years admin experience

Tools

Microsoft Office Suite

Document management systems

Billing/time-entry platforms

AI tools (Copilot/ChatGPT)

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Restructuring team as a Legal Support Specialist located in our Minneapolis office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.

This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist provides high-level practice and operational support to the Managing Shareholder and a team of attorneys. Serving as a trusted point of contact for internal and external clients, this role facilitates communication, coordinates priorities, and helps ensure matters move forward efficiently. The ideal candidate is highly organized, professional, and discreet, with strong judgment and professional presence. Strong communication skills are required. Flexibility to work overtime as needed.

Key Responsibilities

• Provides high-level administrative and practice support to the Managing Shareholder and a team of attorneys
• Coordinates client engagement, intake, and conflicts processes in accordance with firm procedures
• Assists with court filings, including restructuring-related matters, and other practice support needs
• Communicates with clients regarding billing, collections, and business development support
• Serves as the primary contact for the Restructuring Practice Group, coordinating daily operations and communication among attorneys, paralegals, and staff
• Manages calendars, schedules meetings and appointments, and coordinates email and telephone communications
• Arranges domestic and international travel, including itineraries, logistics, and related documentation
• Maintains client files, contact lists, matter information, and related records
• Prepares, edits, proofreads, and finalizes correspondence, documents, presentations, and other written materials
• Reviews, prioritizes, routes, and responds to correspondence and incoming communications, exercising judgment and discretion
• Coordinates matters with clients, opposing counsel, courts, and internal teams to support timely and responsive client service
• Coordinates with Paralegals and other legal support team members where applicable

Qualifications

Skills & Competencies

• Exceptional organizational, time-management, and attention-to-detail skills, with the ability to manage competing priorities and meet deadlines
• Professional judgment, discretion, and ability to maintain confidential information
• Proactive, resourceful, and solutions-oriented approach to work
• Strong interpersonal skills and ability to collaborate effectively with attorneys, staff, clients, and external contacts
• Excellent written and verbal communication skills
• Ability to work independently, anticipate needs, and follow through on assignments
• Flexibility to respond to time-sensitive matters

Education & Prior Experience

• Bachelor's degree or equivalent combination of education and experience, preferred
• Minimum of three years' administrative support experience in a professional services, corporate, or legal environment
• Prior law firm experience supporting a practice group or senior attorney preferred, but not required
• Experience with court e-filing; bankruptcy court filing experience is preferred

Technology

• Advanced proficiency in Microsoft Office Suite applications, document management systems, and billing and time-entry platforms
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equi