Litigation Legal Support Specialist

gtlaw; Miami (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Greenberg Traurig in Miami is seeking a Legal Support Specialist to provide high-level legal support to a team of attorneys in a fast-paced environment.

The role focuses on document processing, file management, and effective collaboration with paralegals and administrative staff to ensure precision and timely delivery of services. Regular in-office presence is required for meetings, training, and client relations.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 5+ years of experience in a law firm.
• Commercial litigation experience required.
• Experience with e-filing.

Responsibilities

• Coordinate creation and editing of legal documents for assigned attorneys.
• Maintain and organize legal files (paper and electronic).
• Update case information, scan and organize files.
• Manage document deliveries and track execution.
• Answer and screen calls; relay messages.
• Communicate with clients, opposing counsel, courts.
• Collaborate with Administrative Support Coordinators, Paralegals and other legal support team members.
• Leverage firm resources to achieve results.
• Assist with overflow work and special projects.

Skills

Attention to detail

Organizational skills

Time management

Interpersonal and communication skills

Team collaboration

Confidential information handling

Professional demeanor

Work under pressure

Education

Bachelor's Degree or equivalent

5+ years law firm experience

Commercial litigation experience

Experience with e-filing

Tools

MS Office

Document management systems

e-filing software

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Litigation Team as a Legal Support Specialist located in our Miami office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Miami Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist will provide high-level legal support to a team of attorneys. Provides a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s).

The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Flexibility to work overtime as needed.

Key Responsibilities

• Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
• Maintains legal files (both paper & electronic), organizes and files documents in designated order
• Updates case information, scans and organizes legal files
• Manages document deliveries and tracks final executed documentation
• Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary
• Communicates with clients, opposing counsel, courts, and liaisons
• Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
• Understands firm available resources and leverages most effective resource for desired results
• Assists with overflow work and other special projects as assigned

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
• High attention to detail, outstanding organizational skills and the ability to manage time effectively
• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Ability to collaborate well in a team
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
• Demonstrates professionalism, technical proficiency and the ability to handle multiple priorities and work in an organized efficient manner
• Position also required the ability to work under pressure to meet strict deadlines

Education & Prior Experience

• Bachelor's Degree or equivalent experience is preferred
• 5 plus years of experience within a law firm
• Commercial litigation experience required
• Experience with e-filing

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
• Knowledge of laws, legal codes, court procedures and agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.