Restructuring Legal Support Specialist

Greenberg Traurig; Minneapolis (MN); On-site; USD 5,147,000 - 5,959,000; Full time

Benefits offered by this job

Health insurance

HSA option

Short-term disability

Long-term disability

Dental insurance

Vision care

Life insurance

401K

Paid time off (vacation)

Job summary

Greenberg Traurig in Minneapolis seeks a Legal Support Specialist to provide high-level practice and operational support to the Managing Shareholder and restructuring attorneys. The role focuses on client engagement, filing, billing coordination, and calendar management in a fast-paced, in-office setting.

Ideal candidates will have at least three years of admin experience in a professional services or legal environment, plus familiarity with court filings and AI tools.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of three years’ administrative support experience in a professional services, corporate, or legal environment.
• Prior law firm experience supporting a practice group or senior attorney preferred.
• Experience with court e-filing; bankruptcy court filing experience is preferred.
• Experience with Microsoft Office Suite, document management systems, and billing/time-entry platforms.
• Familiarity with AI capabilities and willingness to learn firm-approved AI tools (e.g., Copilot, ChatGPT).

Responsibilities

• Provides high-level administrative and practice support to the Managing Shareholder and a team of attorneys.
• Coordinates client engagement, intake, and conflicts processes.
• Assists with court filings, including restructuring-related matters.
• Communicates with clients regarding billing, collections, and business development support.
• Maintains calendars, schedules meetings and travel arrangements.
• Prepares and finalizes correspondence, documents, and presentations.
• Coordinates matters with clients, opposing counsel, courts, and internal teams.

Skills

Organizational skills

Communication

Discretion

Interpersonal skills

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Document management systems

Billing and time-entry platforms

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Restructuring team as a Legal Support Specialist located in our Minneapolis office.We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.Position Summary:The Legal Support Specialist provides high-level practice and operational support to the Managing Shareholder and a team of attorneys. Serving as a trusted point of contact for internal and external clients, this role facilitates communication, coordinates priorities, and helps ensure matters move forward efficiently. The ideal candidate is highly organized, professional, and discreet, with strong judgment and professional presence. Strong communication skills are required. Flexibility to work overtime as needed.Key Responsibilities:Provides high-level administrative and practice support to the Managing Shareholder and a team of attorneysCoordinates client engagement, intake, and conflicts processes in accordance with firm proceduresAssists with court filings, including restructuring-related matters, and other practice support needsCommunicates with clients regarding billing, collections, and business development supportServes as the primary contact for the Restructuring Practice Group, coordinating daily operations and communication among attorneys, paralegals, and staffManages calendars, schedules meetings and appointments, and coordinates email and telephone communicationsArranges domestic and international travel, including itineraries, logistics, and related documentationMaintains client files, contact lists, matter information, and related recordsPrepares, edits, proofreads, and finalizes correspondence, documents, presentations, and other written materialsReviews, prioritizes, routes, and responds to correspondence and incoming communications, exercising judgment and discretionCoordinates matters with clients, opposing counsel, courts, and internal teams to support timely and responsive client serviceCoordinates with Paralegals and other legal support team members where applicableQualifications:Skills & CompetenciesExceptional organizational, time-management, and attention-to-detail skills, with the ability to manage competing priorities and meet deadlinesProfessional judgment, discretion, and ability to maintain confidential informationProactive, resourceful, and solutions-oriented approach to workStrong interpersonal skills and ability to collaborate effectively with attorneys, staff, clients, and external contactsExcellent written and verbal communication skillsAbility to work independently, anticipate needs, and follow through on assignmentsFlexibility to respond to time-sensitive mattersEducation & Prior ExperienceBachelor’s degree or equivalent combination of education and experience, preferredMinimum of three years’ administrative support experience in a professional services, corporate, or legal environmentPrior law firm experience supporting a practice group or senior attorney preferred, but not requiredExperience with court e-filing; bankruptcy court filing experience is preferredTechnologyAdvanced proficiency in Microsoft Office Suite applications, document management systems, and billing and time-entry platformsUnderstanding of AI capabilities, limitations, and responsible use in a professional environment.Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. Physical Requirements:While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.This position may also be sedentary and require the employee to sit for extended periods of time.Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.The expected pay range for this position is:$37.26 - $43.26 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.