Resource Development Operations Lead

Together SC; Columbia (SC); On-site; USD 42,000 - 65,000; Full time

Job summary

Together SC is seeking an RD Administrator to support the Resource Development team and Chief Development Officer. The role focuses on organizing records, preparing reports, tracking payments, coordinating meetings, and ensuring deadlines are met.

The candidate will manage databases, prepare materials, and assist with fundraising-related tasks while collaborating with staff across departments to maintain accuracy and consistency.

Qualifications

• Detail-oriented and accurate, with the ability to review work carefully, keep records organized, and follow tasks through to completion.
• Strong organization and time-management skills, including the ability to manage multiple requests, maintain trackers, prioritize work, and meet deadlines.
• Proficiency with Microsoft Office, especially Excel, Outlook, and PowerPoint; ability to learn department databases and reporting tools. Experience with Power BI and Canva is helpful.

Responsibilities

• Maintain organized electronic files, shared documents, calendars, templates, contact lists, and tracking spreadsheets.
• Enter, update, and check information in databases and spreadsheets to ensure records are accurate and complete.
• Track assignments, deadlines, requests, and follow-up items; remind staff of upcoming deadlines and follow up on missing information.
• Prepare and format meeting agendas, minutes, welcome packets, newsletters, email communications, committee materials, and other documents.
• Maintain and update standard templates and process instructions.
• Track RSVPs, send confirmations, and make follow-up calls or send reminders as needed.
• Maintain trackers for invoices, purchases, sponsorships, agreements, and promised deliverables; update status and flag overdue or missing items.
• Prepare routine weekly and monthly revenue and activity reports using information from department systems and spreadsheets.
• Review data and reports for missing information, inconsistencies, and errors before sharing them with staff or committees.
• Assist with purchasing, budget tracking, monthly credit card reconciliation, receipt collection, and expense documentation.
• Follow up with staff and vendors to collect invoices, receipts, approvals, and other information needed to complete records and payments.
• Support the preparation and tracking of thank-you letters, donation forms, mailings, and other fundraising-related administrative tasks.
• Coordinate administrative requests with Communications, Finance/Data, and other teams to keep work moving and information accurate.
• Help organize volunteer and committee information, recruitment materials, meeting details, and follow-up communications.
• Assist with database updates, data entry, document preparation, and basic reporting for Resource Development activities.
• Provide administrative support for department projects and organizational priorities as assigned, including keeping task lists and records current.
• Document routine steps and help maintain consistent processes so work can be completed accurately and efficiently.
• Manage meeting scheduling and calendar details, including invitations, materials, and follow-up tasks.
• Prepare and organize expense reports, presentations, meeting notes, and other requested documents.
• Complete basic research and gather background information for meetings, presentations, and department needs.
• Track action items from meetings and follow up as appropriate to help ensure next steps are completed.

Skills

Detail-oriented

Organizational skills

Time management

Communication

Discretion

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Power BI

Canva

Job description

Together SC is seeking an RD Administrator to support the Resource Development team and Chief Development Officer. The role focuses on organizing records, preparing reports, tracking payments, coordinating meetings, and ensuring deadlines are met.

The candidate will manage databases, prepare materials, and assist with fundraising-related tasks while collaborating with staff across departments to maintain accuracy and consistency.