Resource Development Coordinator

Neighborhood Housing Services Baltimore; Baltimore (MD); On-site; USD 45,000 - 55,000; Full time

Job summary

Neighborhood Housing Services Baltimore is seeking a Resource Development Coordinator to manage fundraising operations and grant activities. This role ensures the department's infrastructure for fundraising is maintained effectively, supporting the Director in securing funding opportunities.

The ideal candidate will have a bachelor's degree in nonprofit management, solid project coordination skills, and over 2 years of relevant experience in nonprofit fundraising or grants management. The position is full-time, based in Baltimore.

Qualifications

• Minimum of 2–4 years of experience in nonprofit development or grants management required.
• Experience with database management using CRM systems or similar platforms required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Maintain and manage the funding pipeline and fundraising calendar.
• Coordinate grant reporting and proposal support activities.
• Conduct research on prospective funders for outreach efforts.

Skills

Organizational skills

Project coordination

Database management

Communication skills

Education

Bachelor’s degree in nonprofit management or related field

Tools

Airtable

SharePoint

CRM systems

Microsoft Office Suite

Job description

Reports to: Director of Resource Development. Work Schedule: Monday – Friday, 8:30 am – 4:30 pm. Location: Baltimore, Maryland. FLSA Classification: Full-Time, Non-Exempt. Salary: $50,000.

Purpose

The Resource Development Coordinator plays a critical operational and strategic support role within the Resource Development department, enabling the organization to pursue funding opportunities with consistency, discipline, and rigor. This position is responsible for owning the day‑to‑day infrastructure of the department’s fundraising operations—including the funding pipeline, grant lifecycle management, funder research, and performance tracking. By maintaining strong systems, accurate data, and organized processes, the Coordinator directly enables the Director of Resource Development to focus on high‑value relationship cultivation, strategic partnerships, and major funding opportunities.

Fundraising Operations & Pipeline Management

• Maintain and manage the department’s funding pipeline, fundraising calendar, and grant tracking systems, including submissions, reporting deadlines, renewals, awards, grant agreements, and related fundraising activities
• Monitor funding opportunities, reporting requirements, deadlines, and follow‑up items while preparing pipeline updates and fundraising activity summaries for Director review and leadership reporting
• Track fundraising activity and key departmental metrics, including submissions, awards, revenue activity, pipeline progress, and fundraising goals

Grant, Reporting & Proposal Coordination

• Coordinate grant reporting and proposal support activities, including drafting reports, collecting program and financial data, maintaining templates, organizing supporting documents, and managing submission logistics
• Prepare and maintain grant‑related materials and compliance documentation required for funding submissions and reporting
• Support the Director with proposal preparation, board and leadership materials, correspondence, and other fundraising‑related documentation as needed

Systems, Data & Administrative Infrastructure

• Maintain and improve Resource Development systems, databases, file management processes, and operational workflows using Airtable, SharePoint, CRM systems, and related tools
• Ensure organizational compliance and grant‑related documents remain current, organized, and accessible for reporting and funding submissions
• Maintain confidentiality, compliance, accuracy, and data integrity across departmental systems, files, and records

Donor Engagement & Campaign Support

• Manage donor and funder acknowledgment processes, including recordkeeping, thank‑you letters, gift tracking, and follow‑up correspondence
• Support fundraising campaigns, sponsorship outreach, cultivation events, and donor engagement efforts through email communications, campaign coordination, outreach materials, and content creation using HubSpot, Canva, and related tools

Research & Strategic Support

• Conduct some research on prospective funders— including foundations, government programs, corporate partners, CDFIs, and financial institutions— to support fundraising strategy and outreach efforts
• Maintain and organize funder prospect information, deadlines, eligibility requirements, and related materials to support opportunity tracking and Director review
• Monitor funder websites, grant alerts, and philanthropic resources to identify and share emerging funding opportunities

Team Contribution

• Participate in department planning meetings and contribute to the improvement of departmental workflows, systems, and processes
• Perform additional tasks and assist with special projects as assigned

Competencies

Organization, Accountability & Professionalism

• Effectively manages multiple priorities, deadlines, and operational responsibilities in a fast paced environment
• Demonstrates strong attention to detail and accuracy in data, document, and database management
• Approaches problems proactively, troubleshoots issues independently, and follows through on responsibilities with accountability and consistency
• Exercises sound judgment, professionalism, and discretion when handling sensitive financial, organizational, and relationship information

Communication & Collaboration

• Communicates clearly and professionally in written and verbal formats, including correspondence, reporting, and donor/funder communications
• Builds collaborative working relationships across internal departments and with external partners

Systems & Analytical Thinking

• Maintains and improves operational workflows, tracking systems, and organizational processes with a systems‑oriented mindset
• Interprets fundraising and operational data to provide clear, organized, and actionable information for leadership review

Experience Required

• Minimum of 2–4 years of experience in nonprofit development, fundraising administration, grants management, or project coordination required
• Experience with database management using CRM systems, Airtable, SharePoint, or similar database management platforms required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Outlook)

Minimum Qualifications

• Bachelor’s degree in nonprofit management, public administration, communications, or a related field preferred; equivalent combination of education and experience considered
• Ability to manage multiple projects simultaneously in a fast‑paced environment
• Valid government‑issued ID
• Satisfactory background check
• Satisfactory reference check

Skills and Knowledge

• Organizational, time management, and project coordination skills with strong attention to detail and accuracy
• Professional writing, editing, proofreading, and document preparation skills
• Fundraising operations, deadline tracking, reporting coordination, and workflow management skills
• Database management skills and proficiency with fundraising and operational systems such as Airtable, SharePoint, CRM systems, HubSpot, DonorBox, Canva, or related platforms preferred
• Grant reporting, compliance documentation, fundraising administration, and grant writing support knowledge preferred
• Knowledge of research and information gathering related to foundations, government programs, corporate funders, and funding opportunities preferred
• Troubleshooting, problem‑solving, and independent task management skills with strong follow‑through and accountability
• Knowledge of nonprofit fundraising, donor engagement, community development, affordable housing, or CDFI‑related funding environments preferred
• Familiarity with the Baltimore philanthropic and nonprofit community preferred

Management/ Supervisor Responsibilities

This position does not have supervisory responsibilities.