Resource Coordinator: Permits & Scheduling

MWResource, Inc.; Town of Providence (NY); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Disability coverage

Employer paid life insurance

401K plan

Job summary

MWResource, Inc. is actively seeking a coordinator to manage scheduling, dispatching, tracking and reporting of maintenance and construction work for in-house and contractor crews.

The role will prepare permit applications, assemble work packets, and ensure prerequisites for capital projects and regulatory requirements are met. The candidate will work closely with Field Operations management, balance internal resources, and engage with municipal officials to secure approvals.

Qualifications

• Bachelor’s degree, or 5+ years of related work experience.
• Associates degree, or 5+ years of related work experience.
• 2+ years of Excel experience.
• Strong organizational skills and ability to manage competing priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office 365 Applications.
• Excellent oral and written communication skills.
• Ability to work flexible schedules, extended hours, and travel to multiple work locations within the state as needed.

Responsibilities

• Prepare road opening permit applications in accordance with the requirements of local permitting agency.
• Responsible for the accuracy and data quality of information entered in work management systems and trackers, which is crucial for tracking and managing regulatory compliance dates and work plan progress.
• Monitors accurate permit application status within work management systems and trackers and adheres to departmental cycle times for the purpose of timely permitting.
• Facilitates daily discussions with operational supervisors and contractor foreman to ensure work progression and full utilization of crews.
• Coordinate and balance internal resources to optimize short and long-term resource needs and achieve the annual workplan objectives
• Develop and maintain effective relationships with key stakeholders, share best practices, drive consistency, and ensure timely delivery of projects.
• Engage directly with municipal officials involved in the permitting process to secure approvals necessary to progress work.
• Challenge existing ways of working and continuously seek better ways of performing work to drive greater efficiencies.
• Serve as back-up to Resource and Work Coordination Supervisor regarding all permit related matters.
• Supports training and development of bargaining unit personnel performing permit process related work.

Job description

MWResource, Inc. is actively seeking a coordinator to manage scheduling, dispatching, tracking and reporting of maintenance and construction work for in-house and contractor crews.

The role will prepare permit applications, assemble work packets, and ensure prerequisites for capital projects and regulatory requirements are met. The candidate will work closely with Field Operations management, balance internal resources, and engage with municipal officials to secure approvals.