Administrative Asst-Resort Ops

capitalvacations; Kissimmee (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Capital Vacations is seeking an Administrative Assistant to support its Resort Operations team. The role involves administrative tasks, data entry, record maintenance, and coordinating schedules to ensure smooth department operations.

Ideal candidates will have MS Office proficiency, strong organizational skills, and the ability to handle confidential information with discretion in a fast-paced environment.

Qualifications

• Prior experience in an administrative support role is preferred.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• High school diploma or equivalent required; additional certification in Office Management is a plus.

Responsibilities

• Provide administrative support to the Resort Operations team, including organizing files, scheduling meetings, and maintaining documentation.
• Assist in managing communications within the department and with external stakeholders.
• Coordinate travel arrangements and accommodations for team members as needed.
• Assist in compiling reports and presentations for internal and external meetings.
• Help maintain inventory of office supplies and place orders as necessary.
• Support with data entry, record keeping, and information management tasks.
• Perform general clerical duties, such as copying, scanning, and filing documents.

Skills

MS Office

Organizational skills

Time management

Communication

Discretion

Multitasking

Education

High school diploma

Office Management certification

Tools

Word

Excel

Outlook

PowerPoint

Job description

Job Summary:

We are seeking a detail-oriented Administrative Assistant to support our Resort Operations team. The ideal candidate will assist with administrative tasks, data entry, maintain records, and coordinate schedules to ensure smooth operations within the department.

Responsibilities:

1. Provide administrative support to the Resort Operations team, including organizing files, scheduling meetings, and maintaining documentation.
2. Assist in managing communications within the department and with external stakeholders.
3. Coordinate travel arrangements and accommodations for team members as needed.
4. Assist in compiling reports and presentations for internal and external meetings.
5. Help maintain inventory of office supplies and place orders as necessary.
6. Support with data entry, record keeping, and information management tasks.
7. Perform general clerical duties, such as copying, scanning, and filing documents.

Qualifications:

1. Prior experience in an administrative support role is preferred.
2. Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
3. Strong organizational and time management skills.
4. Excellent communication and interpersonal abilities.
5. Ability to maintain confidentiality and handle sensitive information with discretion.
6. Detail-oriented and capable of multitasking in a fast-paced environment.
7. High school diploma or equivalent required; additional certification in Office Management is a plus.