Resort Office Assistant — Flexible Hours & Multi-Tasking

Capital Vacations, LLC; Islamorada (FL); On-site; USD 21,000 - 26,000; Full time

Job summary

Capital Vacations, LLC in Islamorada, FL seeks an Office Assistant to provide administrative support to the Resort, leadership team, and staff. You will assist with meetings, take minutes, handle payroll-related tasks, file documents, and coordinate HR paperwork, deposits, and vendor invoices.

The role requires a High School Diploma or GED and 2–3 years in hospitality. Strong MS Office skills, excellent organizational and communication abilities, and a flexible schedule are essential.

Qualifications

• High School Diploma/GED required.
• 2-3 years of hospitality experience preferred.

Responsibilities

• Provide administrative support to the General Manager, management team, staff, and Resort operations.
• Assist with meeting preparations and take notes/minutes.
• Assist with payroll processing and timecard review.
• File documents; handle mail and correspondence daily.
• Assist with new hire orientation and HR paperwork submissions.
• Coordinate with HR on workers' comp claims and insurance enrollments.
• Support customer service and resolve guest-related issues.
• Monitor daily sales, deposits, and payables; process invoices with accounting.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Publisher

Office equipment maintenance

Organization & prioritization

Customer service

Communication skills

Bilingual (preferred)

Multi-tasking

Independent work

Problem solving

Attendance & punctuality

Job description

Capital Vacations, LLC in Islamorada, FL seeks an Office Assistant to provide administrative support to the Resort, leadership team, and staff. You will assist with meetings, take minutes, handle payroll-related tasks, file documents, and coordinate HR paperwork, deposits, and vendor invoices.

The role requires a High School Diploma or GED and 2–3 years in hospitality. Strong MS Office skills, excellent organizational and communication abilities, and a flexible schedule are essential.