Hospitality Office & HR Assistant

Capital Vacations, LLC; Garden City (UT); On-site; USD 32,000 - 43,000; Full time

Job summary

Capital Vacations, LLC in Garden City, Utah seeks an Office Assistant to provide essential administrative support for the resort, Directors, GM, RVP of Operations, and staff.

Responsibilities include meeting prep, minutes, payroll support, timecard reviews, HR paperwork, and handling correspondence. Strong MS Office skills, organization, and reliable attendance are required; experience in hospitality is preferred and weekend hours may apply.

Qualifications

• High school diploma or GED required.
• 2–3 years of hospitality experience preferred.

Responsibilities

• Assist General Manager and management team as needed.
• Assist with meeting preparations for resort owners and staff.
• Take notes and prepare minutes for meetings.
• Assist with payroll processing and distribution as needed.
• Review timecards for accuracy and forward to managers for review.
• File documents and maintain records.
• Assist with new hire orientation and HR paperwork submission.
• Coordinate workers' compensation claims and insurance enrollments with HR.
• Handle customer service issues and guest inquiries.
• Monitor daily sales, deposit preparation, and payables filing.
• Support other departments such as Hospitality, Activities, and Housekeeping.
• Process incoming/outgoing correspondence and mail daily.
• Maintain inventory of office supplies and uniforms.
• Code and submit invoices to Accounting; assist with related duties as assigned.

Skills

MS Office Suite

Office equipment

Organization

Customer service

Communication

Multitasking

Independence

Customer needs analysis

Dependability

Flexible schedule

Education

High School Diploma

Job description

Capital Vacations, LLC in Garden City, Utah seeks an Office Assistant to provide essential administrative support for the resort, Directors, GM, RVP of Operations, and staff.

Responsibilities include meeting prep, minutes, payroll support, timecard reviews, HR paperwork, and handling correspondence. Strong MS Office skills, organization, and reliable attendance are required; experience in hospitality is preferred and weekend hours may apply.