Residential Timekeeping Specialist

ACLD; Bethpage (NY); On-site; USD 60,000 - 73,000; Full time

Job summary

ACLD, a not-for-profit agency serving Nassau and Suffolk, seeks a Timekeeping Specialist in Bethpage, NY. In this role you will ensure Residential staff timecards are accurately submitted and approved, coordinate with Payroll, and support program staff in timekeeping processes.

The position requires a High School Diploma, two years of office experience, and knowledge of ADP Workforce Now; proficiency with Excel preferred. We offer a regular full-time schedule and a mission-driven environment.

Qualifications

• High School Diploma or equivalent required. Bachelor’s Degree preferred.
• Two years of office experience required.
• Knowledge of OPWDD regulations and systems preferred.
• Knowledge of electronic timekeeping system ADP Workforce Now preferred.
• One year experience working with Microsoft Excel.

Responsibilities

• Ensure all timecards for Residential staff are submitted to Payroll in an accurate and timely manner.
• Audit staff timecards daily for accuracy and proper labor coding.
• Review and correct ''Must Fix'' issues reported in the timekeeping system daily.
• Coordinate with Residential Managers and Administrators as needed to correct all timecards.
• Coordinate with the Payroll Department on a regular basis to resolve any errors.
• Ensure all Transportation and/or Day Habilitation transfer punches are accurately reflected on all timecards.
• Ensure all submitted time off requests are submitted within the proper timeframe and are allocated to the proper labor category/work rule once approved or refused.
• Assist and educate all management level staff in specific timekeeping rules, procedures and monitoring techniques within the timekeeping system.
• Audit timecards for all training conducted and ensure they are reflected accurately on employee timecards.
• Ensure all timecards are approved by the employee and the assigned supervisor prior to submission to Payroll for processing.
• Maintain collaborative relationships with other ACLD programs and departments to maximize service coordination and integration.

Skills

Office experience

Microsoft Excel

OPWDD regulations knowledge

ADP Workforce Now knowledge

Timekeeping

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Tools

Microsoft Excel

ADP Workforce Now

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time Bethpage, NY, US

Salary Range: $66,300.00 To $66,300.00 Annually

When a group of families came together in 1957 to find services for their children with developmental disabilities, ACLD was born. Today, we are a leading not-for-profit agency employing 1200+ staff and providing over 70 program sites in Nassau and Suffolk. ACLD assists children and adults in reaching the highest level of independence with the freedom to ASPIRE HIGHER in their hopes, dreams and accomplishments.

In this role you will, ensure the compliance of all Residential Staff with ACLD’s Payroll requirements within the electronic timekeeping system of record. Act as a support to all Residential supervisory staff in the correction, approval, and submission of all electronic timecards. Act as a liaison with the Payroll Department to ensure all Residential timecards are completed and submitted in an accurate and timely manner.

Requirements

• High School Diploma or equivalent required. Bachelor’s Degree preferred.
• Two years of office experience required.
• Knowledge of OPWDD regulations and systems preferred.
• Knowledge of electronic timekeeping system ADP Workforce Now preferred.
• One year experience working with Microsoft Excel.

Additional Knowledge, Skills and Ability

• Substantial reasoning skills required including the ability to deal with a variety of abstract and concrete issues simultaneously. Ability to identify problems, interpret data and draw conclusions; and the ability to apply principles of logic or theoretical thinking to a wide range of intellectual and practical problems.
• Excellent verbal and written communication skills including the ability to coach and counsel, interpret and advise, and the ability to develop and present to professional forums.
• Perform computer duties, which will include a working knowledge of Microsoft Office.

Essential Functions

• Ensure all timecards for Residential staff are submitted to Payroll in an accurate and timely manner.
• Audit staff timecards for all Residential programs on a daily basis, ensure accurate time is reflected, missed punches are reconciled, and proper labor category coding is applied.
• Review and correct all “Must Fix” issues that are reported via the timekeeping system on a daily basis.
• Coordinate with Residential Managers and Administrators as needed to correct all timecards.
• Coordinate with the Payroll Department on a regular basis to resolve any errors found.
• Ensure all Transportation and/or Day Habilitation transfer punches are accurately reflected on all timecards.
• Ensure all submitted time off requests are submitted within the proper timeframe and are allocated to the proper labor category/work rule once approved or refused.
• Assist and educate all management level staff in specific timekeeping rules, procedures and monitoring techniques within the timekeeping system.
• Audit timecards for all training conducted and ensure they are reflected accurately on employee timecards.
• Ensure all timecards are approved by the employee and the assigned supervisor prior to submission to Payroll for processing.
• Maintain collaborative relationships with other ACLD programs and departments to maximize service coordination and integration.