Residential Property Administrator

Nichols College; Dudley (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Residential Real Estate Company is seeking a Residential Property Administrator to support a portfolio across Brooklyn, Manhattan and New Jersey. The role requires the ability to manage high-volume tenant inquiries and to coordinate with vendors, staff, and upper management.

The ideal candidate has 2+ years of property management experience in market-rate or rent-stabilized buildings, strong organizational skills, and working knowledge of housing regulations and NYC HPD processes.

Qualifications

• 2+ years of property management experience in market-rate and rent-stabilized buildings.
• Strong organizational, problem-solving and time-management abilities.
• Solid written and verbal communication; able to resolve issues calmly.
• Familiar with NYC housing regulations and HPD processes.

Responsibilities

• Reviewing and approving vendor invoices in a timely manner.
• Monitor resident communications and respond to questions/complaints.
• Process tenant move outs and bill back processes.
• Send resident communications and building-wide notices.
• Provide memos for property level staff and coordinate scheduling with tenants, vendors, and maintenance.
• Review, level and present proposals to senior management.
• Assist in preparing reports for upper management and support the Property Manager.

Skills

Strong organizational skills

Excellent communication

Time management

Ability to work independently

Problem-solving

Familiarity with housing regulations

Knowledge of rent stabilization

Vendor coordination

Team collaboration

Tools

Yardi

SharePoint

Microsoft Office

Adobe

Job description

and the job listing Expires on September 21, 2026

We are a Residential Real Estate Company seeking Residential Property Administrator across a portfolio in Brooklyn, Manhattan and New Jersey. The ideal candidate should be able to manage high-volume, as well as be creative, a self-starter, problem-solver and possess excellent organizational and interpersonal skills. Supporting a portfolio of 14 fair-market and rent-stabilized buildings – 1,000+ units and approx. 100 + garden style homes in NJ.

Key Responsibilities:

The ideal candidate should have excellent oral and written communication skills, be well organized and work independently on assignments. A successful candidate must also be able to work in a fast-paced environment and respond to a high volume of tenant-related matters.

Responsibilities include, but are not limited to:

• Reviewing and approving 3rd party vendor invoices timely
• Monitoring resident communications and promptly resolving questions and complaints from residents
• Processing tenant move outs and bill back processes
• Send resident communications, including building wide blast updates, access letters, warning letters, etc.
• Provide communication and memos for property level staff
• Organizing and scheduling appointments with tenants, vendors and maintenance staff
• Reviewing, leveling and presenting proposals to senior management
• Assisting in the preparation and completion of various assignments and or reports for upper management
• Provide support to Property Manager

Required Knowledge, skills, and capabilities:

• Demonstrates the strong organizational skills necessary to oversee several different properties
• Possesses basic knowledge of housing regulations
• Demonstrates familiarity with various NYC agencies, primarily HPD, and the process of rent stabilization.
• Excellent time management skills and the ability to prioritize work
• Exhibits solid communication skills, with an ability to resolve complaints calmly & efficiently.
• Excellent written and verbal communication skills

Qualifications:

• Experience: 2+ years of property management experience within market-rate and rent-stabilized buildings.
• Software Competency: Familiar with Yardi, SharePoint, Microsoft packages, Adobe
• Excellent organizational, problem-solving, and time-management skills
• Strong communication and interpersonal skills
• Ability to work collaboratively with a team and independently
• Willingness to learn new software and programs