Residential Project Manager Assistant & Selections Coordinator

The Contractor Consultants; San Carlos (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Innovative Custom Builders in San Carlos, CA is seeking an Assistant Project Manager / Selections Coordinator for high-end residential projects. You will coordinate selections, organize specs, manage purchasing, and support PMs with day-to-day activities, ensuring accurate information and timely communication with vendors and site teams.

The role involves research, documentation, and keeping project records organized in Buildertrend.

Qualifications

• Strong computer and technology skills.
• High proficiency with spreadsheets and cloud-based software.
• Ability to read and understand architectural drawings and construction documents.
• Strong organization and attention to detail.
• Ability to manage multiple priorities, deadlines, projects, and follow-up items at the same time.
• Comfortable researching products and interpreting technical specifications.
• Strong written and verbal communication skills.
• Ability to review proposals, purchase orders, invoices, and vendor documentation accurately.
• Proactive approach to identifying missing information and resolving coordination issues.
• Strong follow-through and ability to keep tasks moving without constant supervision.

Responsibilities

• Selections & Specifications: Create and maintain project selection specs using Buildertrend and established processes.
• Organize and track selections for lighting, fireplaces, tile, countertops, fixtures, cabinetry, appliances, doors, trim, flooring, windows/doors, stone, stairs, and related materials.
• Research products, compare specs, pricing, lead times, and availability.
• Keep selection information accurate and accessible to the project team.
• Purchasing & Vendor Coordination: Coordinate pricing, approvals, purchasing, orders, delivery, and receiving.
• Track selections from research through final delivery, monitor lead times and delays.
• Communicate with vendors about pricing, specs, availability, substitutions, and delivery needs.
• Coordinate material needs with PMs and Site Superintendents.
• Review quotes, PO, invoices, and delivery docs for accuracy.
• Project Management Support: Assist PMs with documentation, coordination, and records in Buildertrend.
• Maintain organized project records and visibility of status across teams.
• Assist with workflows, task tracking, owner items, and scheduling.
• Help create and maintain Buildertrend templates and PM processes.
• Support development of Gantt schedules and follow-up items.

Skills

Technology proficiency

Spreadsheets

Reading drawings

Organization

Multi-tasking

Vendor communication

Proactive problem-solving

Tools

Buildertrend

Job description

Innovative Custom Builders in San Carlos, CA is seeking an Assistant Project Manager / Selections Coordinator for high-end residential projects. You will coordinate selections, organize specs, manage purchasing, and support PMs with day-to-day activities, ensuring accurate information and timely communication with vendors and site teams.

The role involves research, documentation, and keeping project records organized in Buildertrend.