Residential Design Coordinator

Pinewild Country Club of Pinehurst; Pinehurst (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Pinewild Builders, at Pinewild Country Club of Pinehurst, seeks a Design Coordinator to guide homeowners through design selections, coordinate with the design team and vendors, and ensure on-schedule delivery. This on-site role connects homeowners with project managers, vendors, and trade partners to maintain exceptional craftsmanship and a seamless experience.

The ideal candidate brings attention to detail, strong communication, and a passion for residential design, supporting projects from

Qualifications

• 2-3 years in residential construction, design selections, or project coordination preferred.
• Associate's or bachelor's degree preferred but not required.
• Knowledge of residential construction, finishes, and design processes preferred.
• Strong organization and time management with multi-project focus.
• Excellent customer service and communication skills.
• Ability to read plans and use design documentation.

Responsibilities

• Coordinate homeowners through the design selection process within timelines and budgets.
• Schedule design meetings, showroom visits, and vendor appointments.
• Prepare and distribute selection sheets, packages, change orders, and docs.
• Track milestones, approvals, and deadlines to support schedules.
• Communicate selections and changes to project managers and vendors.
• Maintain design documentation in Hyphen/BuildPro or related systems.
• Assist with maintaining the Design Center and presentation materials.
• Respond promptly to homeowner questions about selections and timelines.
• Collaborate with Design, Construction, Sales, Purchasing, and Accounting teams.
• Visit job sites to verify selections are installed correctly and resolve discrepancies.

Skills

Residential construction

Interior design

Project coordination

Customer service

Communication

Organizational skills

Education

Associates or Bachelor’s in Interior Design / Construction Management / Architecture / Business

Tools

Hyphen/BuildPro

Microsoft Office

Job description

Pinewild Builders at Pinewild Country Club of Pinehurst

POSITION OVERVIEW

Pinewild Builders, an IE HCR Company, is dedicated to delivering high-quality homes within the Pinewild Country Club community in Pinehurst, North Carolina, while maintaining the highest standards of craftsmanship, customer satisfaction, and operational excellence.

We are seeking a highly organized and customer-focused Design Coordinator to support the homeowner design selection process. This on-site role serves as a key liaison between homeowners, the Design Team, Project Managers, vendors, and trade partners to ensure selections are completed accurately, communicated effectively, and delivered on schedule.

The ideal candidate will bring strong attention to detail, excellent communication skills, and a passion for residential design and homebuilding. This role offers exposure to multiple phases of the homebuilding process, from initial selections through construction and final delivery.

ABOUT PINEWILD BUILDERS

Pinewild Builders creates high-quality residences exclusively within the Pinewild Country Club community in Pinehurst, North Carolina, with a focus on thoughtful design, craftsmanship, and an exceptional homeowner experience. Our team works collaboratively across design, construction, sales, purchasing, and operations to deliver homes that meet our clients' expectations and reflect the standards of the Pinewild community.

ABOUT IE HOMES CLUBS & RESORTS

IE Homes Clubs & Resorts is a vertically integrated lifestyle company redefining how residential communities and private clubs work together, from ground-up development and hospitality operations to real estate sales and long-term Member experience. Our mission is to nurture authentic and fulfilling personal connections in vibrant lifestyle communities. Everything we build, from homes and clubhouses to systems and service models, supports that purpose.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Coordinate and guide homeowners through the design selection process, ensuring selections are completed within established timelines, contractual allowances, and project budgets.
• Schedule and attend design meetings, showroom visits, and vendor appointments with homeowners as needed.
• Prepare, maintain, and distribute selection sheets, design packages, change orders, and related project documentation.
• Track design milestones, homeowner approvals, and selection deadlines to support construction schedules.
• Communicate approved selections and modifications to Project Managers, vendors, suppliers, and trade partners.
• Coordinate with vendors and trade partners to confirm product specifications, pricing, lead times, availability, and delivery requirements.
• Assist with preparing and processing homeowner selection changes and related change order documentation, including pricing and approvals.
• Maintain accurate project records and design documentation within company systems, including Hyphen/BuildPro or related platforms.
• Review design information for accuracy and completeness before it is released to the construction and purchasing teams.
• Assist with maintaining the Design Center, including product samples, displays, and homeowner presentation materials.
• Assist with selections, merchandising, and design coordination for model homes and speculative homes as needed.
• Respond professionally and promptly to homeowner questions regarding selections, upgrades, products, allowances, and timelines.
• Collaborate with the Design, Construction, Sales, Purchasing, and Accounting teams to support a seamless homeowner experience.
• Conduct periodic jobsite visits to verify approved selections are being installed accurately and coordinate the resolution of design-related discrepancies.
• Support special projects and perform other duties as assigned to help ensure the successful delivery of homes and an exceptional homeowner experience.
• Review and revise home-specific PDF plans.
• Maintain regular and reliable attendance.

KNOWLEDGE, SKILLS, AND EXPERIENCE

• 2-3 years of experience in residential construction, interior design, design selections, project coordination, or a related field preferred.
• Associate's or bachelor's degree in Interior Design, Construction Management, Architecture, Business, or a related field preferred but not required.
• Knowledge of residential construction, building products, finishes, and the design selection process preferred.
• Strong organizational and time management skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent customer service, written communication, verbal communication, and relationship-building skills.
• Exceptional attention to detail, accuracy, follow-through, and document management.
• Ability to read and understand residential plans, specifications, and design documentation preferred.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Experience with Hyphen/BuildPro, ERP, construction management, or project management software preferred.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS

• Ability to perform work in an office, Design Center, showroom, and active residential construction environment.
• Ability to stand, walk, sit, bend, reach, and move throughout job sites and vendor showrooms as needed.
• Ability to lift and carry product samples, design materials, and related items weighing up to 25 pounds.
• Ability to travel locally to job sites, showrooms, and vendor appointments as required.

Equal Employment Opportunity Employer:

IE Homes Clubs & Resorts is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.