Residency Recruitment & Onboarding Specialist

UCSF Health; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

UCSF Health’s Internal Medicine Residency Program in San Francisco seeks an organized Residency Recruitment & Onboarding Coordinator to streamline recruitment, onboarding, orientation, and accreditation activities across six sites, shaping the trainee experience from recruitment through onboarding.

The role coordinates ERAS/Thalamus platforms, Match Day communications, onboarding in MedHub, and accreditation prep, while partnering with GME leadership and affiliate sites to drive process

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Thorough knowledge of administrative analysis and operations research; demonstrated ability to develop and implement processes and systems.
• Excellent oral and written communication skills, including active listening and critical thinking.
• Strong interpersonal skills and ability to work productively with a diverse workforce.
• Outstanding organizational skills, analytical ability, and attention to detail; proven ability to meet deadlines and multi-task.
• Knowledge of educational software and platforms; ability to analyze and enhance user experience.
• Willingness to adopt AI tools to improve workflow efficiency.

Responsibilities

• Recruitment Activities: Manage ERAS and Thalamus recruitment and interview scheduling platforms; support annual recruitment strategy and applicant outreach; coordinate 25+ residency interview days with logistics and materials; manage budget tracking for recruitment events; prepare review and scoring materials for ranking meetings; coordinate Match Day communications; plan orientation schedules and onboarding events; manage calendar invitations for orientation.
• Orientation Activities: Plan orientation activities with GME and affiliate sites; manage orientation week schedules and calendar invites.
• Onboarding Process: Prepare post-match communications; develop onboarding materials with GME, Occupational Health and Safety, affiliates, and DOM HR; manage onboarding materials in MedHub; guide matched applicants on onboarding; track onboarding deadlines and requirements; identify process improvements.
• Program Evaluation & Accreditation: Support ACGME WebADS data collection and PEC/APE prep; coordinate policy reviews and rotation goals; coordinate PLA review and renewal; monitor accreditation documentation and maintain records.
• Budget & Financial Support: Participate in budget development; generate cost-saving reports; collaborate on financial issues; manage recruitment and orientation budgets.
• Technology & Process Improvement: Analyze educational tech UX; support special projects; participate in process improvement; assist with new systems and workflows.

Skills

Administrative analysis

Operations research

Oral & written communication

Interpersonal skills

Organizational skills

AI tools adoption

Educational software

Education

Bachelor's degree

Job description

UCSF Health’s Internal Medicine Residency Program in San Francisco seeks an organized Residency Recruitment & Onboarding Coordinator to streamline recruitment, onboarding, orientation, and accreditation activities across six sites, shaping the trainee experience from recruitment through onboarding.

The role coordinates ERAS/Thalamus platforms, Match Day communications, onboarding in MedHub, and accreditation prep, while partnering with GME leadership and affiliate sites to drive process