Residency Programs Coordinator & Compliance Specialist

Mount Sinai Morningside; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Mount Sinai Morningside seeks an experienced Residency Administrative Coordinator to manage the resident/fellow interview process and program records. You will coordinate ERAS documentation, visa support for international applicants, and orientation activities while ensuring compliance with AMA and ACGME guidelines.

Responsibilities include scheduling, data management in New Innovations, and supporting faculty with didactic calendars and rotations.

Qualifications

• Bachelor's degree or equivalent experience.
• 3 years administrative experience in a medical and/or academic setting.
• Certified as TAGME (Training Administrators of Graduate Medical Education) preferred.

Responsibilities

• Coordinates all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines.
• Coordinates with House Staff Affairs and Human Resources to ensure completion of documents received from ERAS for appointment of house staff applicants, and follows up on missing credentials.
• Implements modules of New Innovations residency management software, including data management, reporting, and training for faculty and residents.
• Coordinates Orientation Day for new house staff and revisions to program manual and clearance processes.
• Serves as resource for all house staff personnel; communicates appointment conditions to candidates; assists international applicants with J1/H1 visas and related document submissions.
• Prepares resident/fellow schedules, including didactic lectures, grand rounds, and events; coordinates with lecturers and audiovisual needs.
• Oversees residency/fellowship program records, verification requests, and compliance with retention schedules.
• Ensures duty hour reports, evaluations, and moonlighting policies are tracked; manages participation in activities and NRMP submissions.
• Maintains attendance records, curriculum, competency goals, and residency training manuals.

Skills

Interview coordination

Documentation management

Administrative support

Regulatory compliance

Education

Bachelor's degree or equivalent experience

Tools

New Innovations

AMA tracking system

Job description

Mount Sinai Morningside seeks an experienced Residency Administrative Coordinator to manage the resident/fellow interview process and program records. You will coordinate ERAS documentation, visa support for international applicants, and orientation activities while ensuring compliance with AMA and ACGME guidelines.

Responsibilities include scheduling, data management in New Innovations, and supporting faculty with didactic calendars and rotations.