Residency Programs Administrator, GME

Mount Sinai; New York (NY); On-site; USD 66,000 - 85,000; Full time

Job summary

Mount Sinai is seeking a Residency Program Coordinator to ensure compliance with AMA/ACGME guidelines and manage day-to-day operations of residency/fellowship programs for residents, fellows, and Attendings. The role supports the Residency Program Director with house staff appointments, schedules, and records.

You will implement residency management software, maintain demographic data, coordinate orientation, and assist international applicants with visas, while ensuring timely documentation and

Qualifications

• Bachelor's degree or equivalent experience required.
• Minimum 3 years administrative experience in medical/academic setting.
• TAGME certification preferred.

Responsibilities

• Coordinate all aspects of resident/fellow interview process and verify credentials.
• Coordinate ERAS documents with HR for appointment of house staff; follow up on missing credentials.
• Implement New Innovations residency software modules, manage data and train staff, and maintain demographics in AMA tracking.
• Coordinate Orientation Day for new house staff and update program manual and clearance forms.
• Serve as a resource for house staff; communicate schedules, vacations, conferences, and leaves; assist with visa and credential requirements.
• Prepare resident/fellow schedules including didactic series, grand rounds, and events; coordinate lecturers and AV needs.
• Provide administrative oversight for residency and fellowship programs; manage files, verifications, and calendar of appointments.
• Ensure compliance with policies and residency/fellow requirements; submit duty hour reports and track evaluations.
• Arrange resident/fellow participation in activities; organize rank order list submissions for NRMP.
• Maintain attendance records for educational activities and update curriculum/competencies.
• Ensure data for resident procedural experience in CaseLogs and New Innovations Logger.
• Collect summative evaluations and rotation histories for transfers.
• Develop letters of agreement for rotations at outside institutions.
• Prepare for Internal Reviews by GME Office.
• Perform other related duties.

Skills

Administrative experience

Education

Bachelor's degree or equivalent experience

TAGME certification preferred

Job description

Mount Sinai is seeking a Residency Program Coordinator to ensure compliance with AMA/ACGME guidelines and manage day-to-day operations of residency/fellowship programs for residents, fellows, and Attendings. The role supports the Residency Program Director with house staff appointments, schedules, and records.

You will implement residency management software, maintain demographic data, coordinate orientation, and assist international applicants with visas, while ensuring timely documentation and