Residency Programs Administrative Specialist

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Pittsburgh Physicians seeks a full-time Academic Support Coordinator to join the Residency Program in Oakland, PA. Work hours are Monday–Friday 8:30am–5:00pm with some evenings for events.

The role involves coordinating administrative support, liaising with GME and the Residency Director, and handling credentialing, interviews, and records across Pitt and UPP. Five years' executive support or advanced secretarial experience is required, along with strong communication and excellent

Qualifications

• Five years of executive support or advanced secretarial experience.
• Experience in an academic center or health care environment preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Coordinate administrative support activities for the Residency Program.
• Assist with applicant interviews, scheduling, and communications.
• Maintain faculty files and manage licensure processes.
• Process expense reports and credentialing tasks as needed.
• Serve as liaison between GME Office, Program Director and residents.

Skills

Executive support

Communication skills

Organizational skills

Interpersonal skills

Independent judgment

Excel proficiency

Education

High school diploma or equivalent

Tools

PeopleSoft

Spreadsheet software

Job description

University of Pittsburgh Physicians seeks a full-time Academic Support Coordinator to join the Residency Program in Oakland, PA. Work hours are Monday–Friday 8:30am–5:00pm with some evenings for events.

The role involves coordinating administrative support, liaising with GME and the Residency Director, and handling credentialing, interviews, and records across Pitt and UPP. Five years' executive support or advanced secretarial experience is required, along with strong communication and excellent