Residency Admin Assistant - GME Scheduling & Ops

CMU Health; Saginaw (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

CMU Health's Psychiatry Department seeks a Residency Administrative Assistant to provide essential administrative support, ensuring smooth operation of clinic and residency activities. This role supports faculty, residents, and program leadership in scheduling, communications, and data handling.

You will manage schedules in the electronic medical record system, coordinate meetings, prepare correspondence, and maintain confidential records.

Qualifications

• Associate's degree required.
• Experience working in an office environment with clerical resources and technologies.
• Excellent written and verbal communications, strong computer skills, and time/stress management skills.

Responsibilities

• Liaison for graduate medical education departmental and clinical operations.
• Receives resident input from clinic staff and shares with appropriate GME leadership.
• Creates and updates applicable faculty schedules. Assists faculty in maintaining CV in Faculty Appointment Management Software.
• Edits faculty clinical schedules in EMR with approval from program director and clinic manager.
• Supports Program Coordinator and Clinic Manager with correspondence, preparing agendas, and meeting minutes for department meetings.
• Create letters and memos.
• Engage in telephone correspondence and delivery of messages.
• Supports Program Coordinator with coordination of residency program activities.
• Perform clerical work: word processing, copying, typing, filing and record keeping.
• Maintain and submit centralized check requests and files for faculty members.
• Engage in routine decision making and consult with others as appropriate.
• Make conference and travel arrangements for others in the department.
• Plan special projects or events requiring organization and planning.
• Advanced computer work: data entry, spreadsheets, and online calendars.
• May be assigned regular or ad-hoc projects to meet department needs.
• Maintain a high degree of confidentiality due to sensitive material.

Skills

Communication

Clerical skills

Time management

Confidentiality

Office software

Education

Associate's degree

Tools

Electronic medical record

Job description

CMU Health's Psychiatry Department seeks a Residency Administrative Assistant to provide essential administrative support, ensuring smooth operation of clinic and residency activities. This role supports faculty, residents, and program leadership in scheduling, communications, and data handling.

You will manage schedules in the electronic medical record system, coordinate meetings, prepare correspondence, and maintain confidential records.