Residency Program Coordinator - Surgery

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 4,890,000 - 7,411,000; Full time

Job summary

University of California - Los Angeles Health is seeking a Surgical Education Program Coordinator to provide comprehensive administrative and operational support for the surgical residency program.

You will work with the Program Director, Manager of Surgical Education, and Director of Surgical Education to manage day-to-day residency activities, ensuring educational, regulatory, and compliance requirements are met on time.

Qualifications

• Required: Bachelor's Degree in related field or equivalent combination of education and experience.
• Required: 1+ years experience coordinating an educational program in an academic medical center or other relevant experience.
• Required: Proficient with or ability to quickly learn Microsoft Office programs and dean's office database management programs and web-based applications.
• Required: Clear and concise communication, both oral and written, with ability to present information appropriately to audience.
• Required: Ability to manage confidential information discreetly and follow FERPA regulations.
• Required: Open to change, adaptable to new information, and able to adjust work methods accordingly.
• Required: Demonstrated commitment to knowledge development and professional development.
• Required: High initiative and independent judgment.
• Required: Excellent organizational and analytical skills; ability to meet deadlines and manage multiple priorities.
• Required: Excellent interpersonal skills to interact with faculty, staff, learners, and external contacts at all levels.
• Preferred: Understanding of LCME accreditation policy
• Preferred: Understanding UCLA policy and procedures

Responsibilities

• Coordinate resident recruitment and interview activities.
• Manage resident onboarding, scheduling, credentialing, licensure, evaluations, examinations, and professional development activities.
• Coordinate conferences, didactic sessions, skills labs, and other educational programs.
• Maintain accurate resident and program records across institutional and regulatory systems.
• Support accreditation activities, program data management, required reporting, and program meetings.
• Facilitate communications with residents, faculty, affiliated training sites, alumni, and external organizations.

Skills

Bachelor's Degree or equivalent

Educational program coordination

Microsoft Office proficiency

FERPA confidentiality

Strong organizational skills

Effective communication

Adaptability

Independent judgment

Problem-solving

Education

Bachelor's Degree in related field

1+ years experience coordinating educational program(s) in academic medical center

Tools

Dean's office database management programs

Web-based applications

Job description

Description

The Surgical
Education Program Coordinator provides comprehensive administrative and
operational support for the surgical residency program and works closely with
the Program Director, Manager of Surgical Education and Director of Surgical
Education, department leadership, faculty, and residents. This position is
responsible for coordinating the day-to-day activities of the residency program
and ensuring that educational, administrative, regulatory, and compliance
requirements are completed accurately and within established timelines. Key
responsibilities include coordinating resident recruitment and interview
activities; managing resident onboarding, scheduling, credentialing, licensure,
evaluations, examinations, and professional development activities;
coordinating conferences, didactic sessions, skills labs, and other educational
programs; and maintaining accurate resident and program records across
institutional and regulatory systems. The position also supports accreditation activities,
program data management, required reporting, program meetings, affiliation
agreements, and communications with residents, faculty, affiliated training
sites, alumni, and external organizations.

The successful candidate will manage confidential
information with discretion and demonstrate strong organizational,
communication, and problem-solving skills. The position requires the ability to
manage multiple priorities, meet strict deadlines, work independently, and
collaborate effectively with a wide range of stakeholders. This role is
critical to maintaining the efficiency, compliance, and continued success of
the surgical residency program while supporting a high-quality educational
experience for residents and faculty.

Hourly salary range: 35.50 - 53.80

Qualifications

Required:

• Bachelor's Degree in related and/or equivalent combination
  of education and experience.
• 1+ years experience coordinating an educational program(s)
  in an academic medical center or other relevant experience.
• Proficient with or ability to quickly learn Microsoft
  Office programs, and dean's office database management programs and web based
  applications.
• Presents and expresses ideas and information clearly and
  concisely in a manner appropriate to the audience, whether oral or written.
  Actively listens to what others aresaying to achieve understanding. Shares information with
  others and facilitates the openexchange of ideas and information.
• Ability to manage confidential information discreetly and
  responsibly; ability to followFERPA regulations
• Open to change and new information; adapts behavior and wok
  methods in response tonew information, changing conditions, or unexpected
  obstacles. Acclimates quickly tonew situations warranting attention and resolution.
• Demonstrated commitment to knowledge
  development/professional development.
• High degree of initiative and independent judgement.
• Excellent organizational and analytical skills; strong
  attention to detail. Ability to completework and meet established deadlines in an accurate and
  timely manner, and to manageshort and competing deadlines.
• Excellent interpersonal skills; ability to interact
  collegially with faculty, staff, learners, andoutside contacts at all levels

Preferred:

• Comprehensive understanding of LCME accreditation policy
• Comprehensive understanding of UCLA policy and procedures