Residency Program Coord 1

Clayton State University; Georgia; On-site; USD 42,000 - 54,000; Full time

Job summary

Augusta University seeks an administrative coordinator to support the Integrated Vascular Surgery Residency Program, coordinating processes, maintaining records, and aiding the Program Director. The role requires meticulous data management and strong organizational skills to ensure smooth operations across multiple campuses.

The incumbent will manage databases, coordinate CME events and interviews, handle travel and reimbursements, and provide cross-coverage within the Division of Vascular

Qualifications

• Bachelor's degree and one year educational program or similar experience.
• Associate's degree and four years professional or administrative experience including two years educational program experience or similar.
• High School Diploma or GED with seven years of progressively responsible administrative experience including four years educational program experience or similar.

Responsibilities

• Maintain databases and monitor compliance for the Vascular Surgery Residency.
• Oversee resident evaluation process and track attendance at didactics and meetings.
• Coordinate travel approvals and reimbursements; arrange interviews and graduation.
• Provide backup administrative support for the Division of Vascular Surgery.
• Assist with CME events, on-call schedule and division scheduling.

Skills

Administrative support

Calendar management

Travel coordination

Report preparation

Education

Bachelor's degree

Associate's degree

High School Diploma or GED

Tools

New Innovations

ePRIV

Job description

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

To provide direct assistance to the Program Director in coordinating all aspects of the Integrated Vascular Surgery Residency Program as needed, including facilitating and streamlining procedures for the residents. Must exercise judgment in decisions regarding priorities and establishing efficient work practices. Manage and support program personnel through administrative support and maintain program databases, records, files and compilation of reports. Also manages residency program meal coordination, supply orders, travel, and reimbursements. Provide administrative support for the Surgical Simulation and Education program. Coordinate department CME events, enter on-call schedule, assist with residency interviews and graduation, coordinate rural health initiative for general surgery, and provide cross coverage within the Division of Vascular Surgery.

Responsibilities

The responsibilities include, but are not limited to:

Residency Training Program Support

Maintaining databases and monitoring compliance with requirements. Coordination of all aspects of the Vascular Surgery Residency: Oversee resident evaluation process (New Innovations, CCC, PEC); Tracking faculty and resident attendance at didactics and meetings, maintaining resident personnel files, entering on-call schedule, coordinating travel approvals and reimbursements, ordering supplies, and preparation of events (interviews, graduation, wellness) for the residency program.

Assistant to the Program Director and Division Chief

Maintain calendars, coordinate meetings, answer/triage phone calls, coordinate travel arrangements and reimbursements, prepare check requests, maintain time-keeping records, assist with credentialing paperwork, serve as backup administrative support for the Division of Vascular Surgery.

Student Simulation and Education Support

Assist surgical simulation director and faculty with simulation didactics schedule and execution of didactic lectures and labs; Assist with simulation and skills lab inventory, organization, and functionality; Track and coordinate resident skills testing (FLS, FES, STEP 3, COMLEX 3, ERRA, SRRA, etc.); Maintain resident privileges in ePRIV.

Required Qualifications

Bachelor'sdegree from an accredited college or university and one year educational program or similar experience.

OR

Associate'sdegree from an accredited college or university and fouryears professional or administrative experience to include minimum of twoyears educational program experience or similar experience.

OR

High School Diploma or GED from a recognized State or Federal accrediting organization and sevenyears of progressively responsible experience in administrative support positionsto include a minimum of four years of educational program experience or similar experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university