Residency Program Coord 1

Augusta University; Augusta (GA); On-site; USD 28,000 - 34,000; Full time

Job summary

Augusta University is seeking a Residency Program Coordinator to support the Integrated Vascular Surgery Residency Program. You will assist the Program Director and division chief, coordinate calendars, travel, reimbursements, interviews, and CME events, while maintaining program records and databases.

The role requires strong organizational skills and attention to detail. Responsibilities include managing resident evaluations, scheduling, and cross-coverage within the division, with a focus on

Qualifications

• Bachelor's degree and one year educational program or similar experience.
• Associate's degree and four years professional or administrative experience, including minimum of two years educational program experience.
• High School Diploma or GED with seven years of progressively responsible admin support experience, including four years in educational programs.

Responsibilities

• Coordinate all aspects of the Vascular Surgery Residency program, including evaluation processes and attendance tracking.
• Oversee calendars, travel approvals and reimbursements, and prepare event logistics (interviews, graduation, etc.).
• Maintain program databases, records, files and reports; support CME events and on-call scheduling.

Skills

Organizational skills

MS Office

Time management

Customer service

Confidentiality

Education

Bachelor's degree

Associate's degree + 4 years of admin/education experience

High School Diploma + 7 years admin experience

Tools

PeopleSoft

Job description

Residency Program Coord 1

Job ID: 299983

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

To provide direct assistance to the Program Director in coordinating all aspects of the Integrated Vascular Surgery Residency Program as needed, including facilitating and streamlining procedures for the residents. Must exercise judgment in decisions regarding priorities and establishing efficient work practices. Manage and support program personnel through administrative support and maintain program databases, records, files and compilation of reports. Also manages residency program meal coordination, supply orders, travel, and reimbursements. Provide administrative support for the Surgical Simulation and Education program. Coordinate department CME events, enter on-call schedule, assist with residency interviews and graduation, coordinate rural health initiative for general surgery, and provide cross coverage within the Division of Vascular Surgery.

Responsibilities

The responsibilities include, but are not limited to:

Residency Training Program Support

• Maintaining databases and monitoring compliance with requirements.
• Coordination of all aspects of the Vascular Surgery Residency: Oversee resident evaluation process (New Innovations, CCC, PEC); Tracking faculty and resident attendance at didactics and meetings, maintaining resident personnel files, entering on-call schedule, coordinating travel approvals and reimbursements, ordering supplies, and preparation of events (interviews, graduation, wellness) for the residency program.

Assistant to the Program Director and Division Chief

• Maintain calendars, coordinate meetings, answer/triage phone calls, coordinate travel arrangements and reimbursements, prepare check requests, maintain time-keeping records, assist with credentialing paperwork, serve as backup administrative support for the Division of Vascular Surgery.

Surgical Simulation and Education Support

• Assist surgical simulation director and faculty with simulation didactics schedule and execution of didactic lectures and labs; Assist with simulation and skills lab inventory, organization, and functionality; Track and coordinate resident skills testing (FLS, FES, STEP 3, COMLEX 3, ERRA, SRRA, etc.); Maintain resident privileges in ePRIV.

Required Qualifications

Bachelor'sdegree from an accredited college or university and one year educational program or similar experience.

OR

Associate'sdegree from an accredited college or university and fouryears professional or administrative experience to include minimum of twoyears educational program experience or similar experience.

OR

High School Diploma or GED from a recognized State or Federal accrediting organization and sevenyears of progressively responsible experience in administrative support positionsto include a minimum of four years of educational program experience or similar experience.

Preferred Qualifications

• Bachelor's degree from an accredited college or university preferred.

Preferred Experience

• Experience with UME/GME programs.

Knowledge, Skills, & Abilities

ABILITIES

• Organizational and communication skills
• Knowledgeable in MS Office and good telephone etiquette
• Ability to learn PeopleSoft, multi-task and work independently
• Excellent customer service and time management skills
• Ability to maintain confidentiality

KNOWLEDGE

• Knowledge of the ACGME, program goals, standards, policies and procedures which include some familiarity of other departments within the college.

SKILLS

• Strong interpersonal skills. Sensitive to the interrelationships of both people and functions within the department.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B7

Salary Range: $20.29/hourly - $25.00/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 6/25/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check complete for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgement and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and-family-centered care institution, where employees partner everyday with patients and families for success".

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.