Research Services Office Manager & ADR Support

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 4,700 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Urbana-Champaign is seeking an Office Manager in Research Services to provide primary administrative support to the Associate Dean for Research. The role also assists with research services operations to drive successful research initiatives in a dynamic academic environment.

The position is 100% full-time Civil Service, with salary determined by the bargaining agreement. Responsibilities include calendar management, travel arrangements, budget reporting, and coordinating

Qualifications

• High school diploma or equivalent required.
• Two years (24 months) of related office/clerical experience or college coursework.
• Progression: associate degree equals 18 months, bachelor’s degree equals 3 years of experience, as outlined by the university.
• Experience with university systems like Emburse and MyUIFinancials preferred.

Responsibilities

• Provide daily administrative support to the Associate Dean for Research (ADR), including calendar management, scheduling, travel arrangements and reimbursements.
• Maintain awareness of research services activities and deadlines; keep ADR and staff informed.
• Assist with domestic and international travel for researchers and invited speakers; handle bookings and registrations.
• Manage budget spreadsheets for faculty grants and gifts; send monthly budget balances.

Skills

Strong organizational skills

Excellent communication skills

Initiative and judgment

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree or higher

Bachelor’s degree or higher

Tools

Emburse

MyUIFinancials

Job description

University of Illinois Urbana-Champaign is seeking an Office Manager in Research Services to provide primary administrative support to the Associate Dean for Research. The role also assists with research services operations to drive successful research initiatives in a dynamic academic environment.

The position is 100% full-time Civil Service, with salary determined by the bargaining agreement. Responsibilities include calendar management, travel arrangements, budget reporting, and coordinating