Research Program Administrative Assistant II – Hybrid

Fred Hutch; Seattle (WA); Hybrid; USD 40,000 - 57,000; Full time

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking an Administrative Assistant II for the Vaccine and Infectious Disease Division (VIDD) to provide complex administrative support to faculty and program staff. This on-campus role offers potential remote work one day per week after the initial training period and strong collaboration across the VIDD teams.

You will manage calendars, travel, CVs/bio sketches, HR tasks, and reimbursements while coordinating meetings, seminars, and event planning.

Qualifications

• Requires High School/GED and four years of administrative or relevant experience or equivalent education/experience.
• Preferred: Bachelor's degree or equivalent work experience.
• Preferred: Five years of progressively complex administrative experience.
• Strong organizational, time management and communication skills; ability to work independently and as part of a team.

Responsibilities

• Manage faculty calendars and travel for assigned faculty and lab personnel.
• Prepare and update correspondence, manuscripts, reports, CVs, and bio sketches; demonstrate task organization.
• Coordinate meetings and seminars, including communications, catering, room reservations, travel logistics, and minutes.
• Coordinate onboarding/offboarding for lab personnel; HR delegation for time reporting and HR actions.
• Reconcile business credit card expenses and process travel reimbursements.
• Purchase equipment and supplies; obtain bids; perform inventory control with fiscal staff.
• Assist with information requests and facilitate faculty communications.
• Develop procedures and apply policies to protect sensitive information.
• Support program events and projects.
• Sort and distribute mail and maintain mail/office supply rooms.
• Maintain and update faculty websites across VIDD pages.
• Plan program events: scheduling, venue, catering, travel, stakeholder comms.
• Perform other duties as assigned.

Skills

MS365 Word

Excel

PowerPoint

Communication skills

Organizational skills

Time management

Independent work

Teamwork

Education

High School/GED + 4 years admin experience

Bachelor's degree

Five years admin experience

Tools

MS Office suite

Power BI

Job description

Fred Hutchinson Cancer Center in Seattle is seeking an Administrative Assistant II for the Vaccine and Infectious Disease Division (VIDD) to provide complex administrative support to faculty and program staff. This on-campus role offers potential remote work one day per week after the initial training period and strong collaboration across the VIDD teams.

You will manage calendars, travel, CVs/bio sketches, HR tasks, and reimbursements while coordinating meetings, seminars, and event planning.