Administrative Coordinator I

Fred Hutchinson Cancer Center; Seattle (WA); Hybrid; USD 44,000 - 63,000; Full time

Benefits offered by this job

Medical/vision

Dental

Flexible spending accounts

Life

Disability

Retirement

Family life support

Employee assistance program

Onsite health clinic

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Job summary

Fred Hutchinson Cancer Center in Seattle is seeking an Administrative Coordinator I to support the IT Department with administrative functions and project coordination. The role offers hybrid work, with time split between campus and remote work, and opportunities to collaborate across teams.

The position requires high school/GED and five years of administrative experience; strong communication, organizational, and problem-solving skills are essential.

Qualifications

• Requires High School/GED and five years of administrative or relevant experience.
• Preferred: Experience building working relationships virtually and in person with internal and external partners.
• Preferred: Excellent written, verbal, and interpersonal communication skills.
• Preferred: Highly developed organizational and information management skills.
• Preferred: Critical thinking and creative problem solving.
• Preferred: Ability to handle and respect confidential and sensitive information.

Responsibilities

• Assist the Administrative/Project/Program Manager with the implementation of Center and department policies and procedures.
• Liaise with Center staff and outside individuals/organizations to answer questions and resolve problems regarding department administration.
• Supervise administrative staff including hiring, training, evaluations, and handling disciplinary issues.
• Coordinate personnel administration including payroll processing and performance evaluations.
• Coordinate project space, facilities, and equipment management.
• Produce and distribute center and department manuals and publications.
• Assist with special projects and scheduling of meetings and events.
• Perform other administrative duties as required.

Skills

Communication skills

Interpersonal skills

Organizational skills

Problem solving

Confidential information handling

Education

High School Diploma or GED

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The IT Department is looking for a detail oriented Administrative Coordinator I. The incumbent will be responsible for the coordination and implementation of administrative functions for the department under the direction of the Administrative Manager.

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities

May perform some or all of the following responsibilities:

• Assist the Administrative/Project/Program Manager and staff with the implementation and administration of Center and department/project(s)/program policies and procedures.
• Act as a liaison with Center staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program.
• Supervise administrative and clerical staff to include hiring, training, delegation of responsibilities, performance evaluations, and handling discipline and termination issues.
• Coordinate personnel administration functions including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and various personnel form completion.
• Coordinate project space and facilities and administer changes as required.
• Manage acquisition, maintenance, storage, and supply of equipment.
• Coordinate the production, printing, and distribution of new and revised Center and department/project(s)/program manuals.
• Recommend and implement policies and procedures related to department/project(s)/program administration.
• Perform administrative and clerical responsibilities including scheduling meetings, conferences and seminars; collecting and compiling a variety of billing and statistical information; composing memos, reports and minutes; establishing and maintaining department/project(s)/program files in hard copy and database form; producing/overseeing the production of manuscripts and publications.
• Assist Administrative/Project/Program Manager and Investigators with special projects.
• Perform other responsibilitiesas required.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires High School/GED and five years of administrative or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Experience building working relationships virtually and in person with internal and external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Critical thinking and creative problem solving.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $32.04 to $45.63 and pay offered will be based on experience and qualifications.

This role will have the opportunity to work partially at our campus and remotely. Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security.

• medical/vision
• dental
• flexible spending accounts
• life
• disability
• retirement
• family life support
• employee assistance program
• onsite health clinic
• tuition reimbursement
• paid vacation (12-22 days per year)
• paid sick leave (12-25 days per year)
• paid holidays (13 days per year)
• paid parental leave (up to 4 weeks)

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.