Faculty Affairs Coordinator — Research Operations

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); On-site; USD 50,000 - 73,000; Full time

Job summary

Fred Hutchinson Cancer Center, based in Seattle, WA, is seeking a Faculty Affairs Coordinator within the Vaccine and Infectious Disease Division (VIDD). This role partners with the Senior Program Manager to manage faculty lifecycle processes, including appointments, promotions, and reviews for academic faculty and scientific staff.

The Coordinator independently handles designated workstreams, supports external faculty searches, and leads operational coordination for the VIDD Seminar Series and

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of six years of experience in complex administrative coordination.
• Exceptional judgement, discretion, accuracy, and the ability to independently manage recurring operational processes with minimal supervision.
• Exceptional written and verbal communication skills engaging with executive-level faculty and senior professionals.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of academic and faculty affairs processes.
• Experience maintaining records and tracking workflows across multiple programs.
• Experience coordinating meetings and events.
• Ability to work independently and collaboratively.
• Advanced experience with Microsoft and other technologies like Outlook.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Positive, team-oriented approach with strong interpersonal skills.

Responsibilities

• Manage assigned Faculty Affairs workstreams, including appointments, promotions, reviews, renewals, leaves, and departures, ensuring policy compliance.
• Lead complex logistics for external faculty recruitments and coordinate search committee activities.
• Oversee weekly VIDD Seminar Series logistics, including AV, catering, speakers, and budget tracking.
• Maintain faculty data and records for accurate reporting and planning.
• Lead coordination for Seminar and Mentoring Committees and division-wide events.
• Manage FAO and VIDD Admin shared inbox and support special FAO projects.

Skills

Administrative coordination

Communication skills

Scheduling

Data management

Cross-institutional coordination

Policy interpretation

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

Word

PowerPoint

SharePoint

Job description

Fred Hutchinson Cancer Center, based in Seattle, WA, is seeking a Faculty Affairs Coordinator within the Vaccine and Infectious Disease Division (VIDD). This role partners with the Senior Program Manager to manage faculty lifecycle processes, including appointments, promotions, and reviews for academic faculty and scientific staff.

The Coordinator independently handles designated workstreams, supports external faculty searches, and leads operational coordination for the VIDD Seminar Series and