Clinical Research Administrative Coordinator II

Fred Hutch; Seattle (WA); On-site; USD 47,000 - 71,000; Full time

Job summary

Fred Hutchinson Cancer Center is seeking an Administrative Coordinator II to provide essential administrative support for faculty in the Clinical Research Division. The role reports to the Program Operations Director and emphasizes collaboration, initiative, and service to faculty, staff, and researchers in a fast-paced environment.

The position requires independent planning, strong organizational skills, and the ability to manage multiple priorities, travel, budgets, and onboarding while

Qualifications

• Requires HS/GED and six years of admin or relevant experience.
• Bachelor's degree plus two years of administrative management or related experience preferred.
• Experience with event coordination and booking national/international travel.
• Strong Microsoft Office Suite, Outlook, Teams, OneNote, Zoom, Adobe Acrobat and online systems skills.
• Able to independently develop tracking mechanisms to ensure timely, consistent and accurate information.

Responsibilities

• Manage the implementation and administration of Fred Hutch policies and procedures in support of assigned faculty.
• Manage all calendars and coordinate meetings with stakeholders for assigned faculty.
• Proactively communicate and mitigate potential schedule conflicts.
• Coordinate travel arrangements and reimbursements per Fred Hutch policies and deadlines.
• Act as liaison for faculty and staff with internal and external collaborators.
• Coordinate personnel administration functions for the program as needed by faculty and leadership.
• Coordinate preparation and monitoring of faculty CVs and associated documents.
• Track and reconcile a variety of billing and financial information and reports.
• Support manuscript production and publications for faculty.
• Support external collaborations, including disclosures reporting and management.
• Coordinate program space and facilities requests with leadership.
• Manage acquisition, maintenance, storage, and supply of equipment for faculty activities.
• Develop, recommend, and implement policies and procedures related to program administration.
• Assist faculty and staff with special projects and provide organizational support as needed.
• Engage as a team player and cover for team members as needed.

Skills

Event coordination

Travel booking

Communication

Independent planning

Education

High School Diploma or GED

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Teams

OneNote

Zoom

Adobe Acrobat

Job description

Fred Hutchinson Cancer Center is seeking an Administrative Coordinator II to provide essential administrative support for faculty in the Clinical Research Division. The role reports to the Program Operations Director and emphasizes collaboration, initiative, and service to faculty, staff, and researchers in a fast-paced environment.

The position requires independent planning, strong organizational skills, and the ability to manage multiple priorities, travel, budgets, and onboarding while