Research Coordinator

WaveCrest Staffing Group; Ridgefield (CT); Sur place; USD 41 000 - 48 000; Plein temps

Résumé du poste

WaveCrest Staffing Group in Ridgefield, CT is seeking a detail-oriented Research Operations Coordinator to provide administrative and project coordination support to our drug discovery research team. This role will handle purchasing, vendor onboarding, event logistics, travel coordination, and special projects for a one-year contract.

The position emphasizes precise admin work, cross-functional communication, and timely follow-through on multiple tasks within a fast-paced research environment.

Qualifications

• Bachelor's degree preferred; high school diploma with 3-5 years relevant experience.
• Experience in administrative coordination, project support, procurement, event logistics, or research operations.
• Familiarity with purchase orders, invoice processing, vendor onboarding, or expense administration.
• Experience coordinating meetings, workshops, travel arrangements, or other departmental activities.
• Ability to manage multiple requests, follow up consistently, and communicate progress clearly.

Responsabilités

• Purchasing and financial administration: create and amend PO, manage receipts, follow up on invoices.
• Project Coordination: collect weekly action items, track deliverables and deadlines.
• Process and Project Administration: administer processes, gather required information, escalate as needed.
• Event and Workshop Coordination: manage room reservations, AV, catering, attendees.
• Team Communications: create calendar invites, feedback surveys, digital signage requests.
• Vendor Coordination and Onboarding: request quotes, manage communications, onboarding activities.
• Equipment Marketplace Administration: monitor marketplace, maintain transfer lists, follow up.
• External Support Coordination: respond to routine inquiries and connect to resources.
• Travel Coordination: assist with travel booking and related admin activities.
• Special Projects: provide additional admin and coordination support as needed.

Connaissances

Administrative coordination

Project support

Procurement

Event logistics

Vendor onboarding

Communication

Travel coordination

Research operations

Formation

Bachelor's degree preferred

High school diploma with 3-5 years of relevant experience

Description du poste

We are seeking a detail-oriented and organized Research Operations Coordinator to provide administrative and project coordination support to to our clients drug discovery research team. This role will support purchasing and financial administration, vendor onboarding, event and workshop logistics, team communications, travel coordination, and special projects.

Located in Ridgefield, CT

1 year contract

Pay: $30-35/hour

Key Responsibilities

• Purchasing and Financial Administration: Create and amend purchase orders, manage goods receipts for services, subscriptions, and operating expenses, and follow up on invoice status using business procurement and financial systems.
• Project Coordination: Collect weekly action items, follow up with assigned owners, and track deliverables, deadlines, and outstanding tasks.
• Process and Project Administration: Administer assigned processes, collect required information, resolve or escal
• Event and Workshop Coordination: Manage room reservations and coordinate audiovisual equipment, catering, suppliers, attendee communications, service requests, and other event logistics.
• Team Communications: Create and distribute calendar invitations, develop and send feedback surveys, and coordinate digital signage requests.
• Vendor Coordination and Onboarding: Request quotes, manage vendor communications, and support onboarding activities, including confidentiality agreements, vendor risk assessments, and sourcing procedures.
• Equipment Marketplace Administration: Monitor the laboratory equipment marketplace, maintain equipment transfer lists, and follow up with relevant team contacts.
• External Support Coordination: Respond to routine inquiries from external parties and connect them with the appropriate support resources when necessary.
• Travel Coordination: Assist with travel booking and related administrative activities for the department.
• Special Projects: Provide additional administrative and coordination support for projects and operational needs as they arise.

Qualifications:

• Bachelor's degree preferred; High school diploma with 3-5 years of relevant experience
• Previous experience in administrative coordination, project support, procurement, event logistics, or research operations.
• Familiarity with purchase orders, invoice processing, vendor onboarding, or expense administration.
• Experience coordinating meetings, workshops, travel arrangements, or other departmental activities.
• Ability to manage multiple requests, follow up consistently, and communicate progress clearly.