Research Operations Analyst

Jobgether; United States; Remote; USD 47,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Remote work (nationwide)

Comprehensive benefits

Professional development

Cross-functional collaboration

Equal employment opportunity

Job summary

Jobgether is seeking a Research Administration professional to coordinate pre- and post-award activities, manage budgets, and support grant accounting within a healthcare research setting.

You will prepare proposals, assist with review boards, and generate financial reports to support investigators and departments. This role emphasizes compliance, analytics, and cross-functional collaboration across researchers, finance, and HR.

Qualifications

• Bachelor's degree required; high school diploma with six to eight years' experience accepted.
• 2–3 years of experience in budgeting, grant accounting, facilities coordination, or personnel support.
• Experience in research administration, grant proposals, and financial reporting preferred.

Responsibilities

• Coordinate pre-award and post-award activities with investigators and institutional teams.
• Prepare budgets, biosketches, and supporting documentation for proposals.
• Generate financial reports and support long-range financial planning.
• Maintain personnel expenditure records and effort allocations.
• Review purchase orders and ensure sponsor compliance.
• Assist with project closeout, encumbrances, and subawards.
• Coordinate HR actions for faculty and staff, including onboarding.
• Support departmental operations, travel, and institutional reporting.
• Coordinate safety training and general laboratory support requirements.
• Maintain organized documentation and communicate with stakeholders.

Skills

Budgeting

Grant accounting

Financial reporting

Proposal development

Stakeholder collaboration

Analytical thinking

Regulatory compliance

Communication skills

Education

Bachelor's degree

Tools

PeopleSoft ERP

S2S platforms

Job description

Accountabilities:

• Research Administration and Grant Management: Coordinate pre-award and post-award activities, including proposal preparation and submission, financial and progress reporting, award administration, and grant closeout in collaboration with principal investigators and relevant institutional teams.
• Proposal Development and Submission: Prepare, review, and edit proposal budgets, budget justifications, biosketches, and supporting documentation. Assist with contract workflows, new research agreements, amendments, and coordination with sponsored research offices and institutional review boards (IRBs).
• Financial Reporting and Budget Planning: Generate financial reports for assigned principal investigators and chart strings, support departmental budget development, and contribute to long-range financial planning, financial analyses, and operational initiatives.
• Expenditure Monitoring and Reconciliation: Maintain accurate personnel expenditure records and effort allocations, coordinate monthly and quarterly effort certification, and process corrective actions when necessary.
• Purchasing and Financial Compliance: Review and reconcile purchase orders and chart string transactions to verify appropriate expenditures, available funding, and compliance with sponsor requirements and institutional policies.
• Award Closeout and Financial Administration: Support project closeout activities, including clearing encumbrances, closing purchase orders and subawards, processing outstanding invoices, and ensuring financial records are complete and accurate.
• Human Resources Coordination: Coordinate personnel actions for faculty and departmental staff under management guidance, including new-hire onboarding, non-employee setup, visa requests, system access, login credentials, and email account provisioning.
• Departmental Operations: Assist with purchasing, facilities coordination, travel arrangements, institutional reporting, and the delivery of administrative and operational services.
• Laboratory and Facilities Support: Coordinate laboratory safety training, lab coat services, building and equipment safety activities, maintenance requests, and other general laboratory support requirements.
• Process Coordination and Stakeholder Support: Maintain organized documentation, communicate effectively with internal stakeholders, and help ensure research, financial, personnel, and administrative processes are completed accurately and on schedule.

Requirements:

• Education: A bachelor's degree in any discipline is required. A high school diploma or equivalent combined with six to eight years of research administration experience may be accepted in place of the minimum educational requirements.
• Relevant Experience: Two to three years of experience in business administration, administrative analysis, budgeting, grant accounting, facilities coordination, or personnel support.
• Research Administration: Experience supporting research administration activities, including grant proposals, award management, financial reporting, or sponsored research operations, is preferred. At least two years of research administration experience is desirable.
• Financial and Budgeting Skills: Ability to prepare and review budgets, analyze financial information, reconcile expenditures, monitor funding availability, and maintain accurate financial records.
• Research Funding Knowledge: Familiarity with pre-award and post-award processes, sponsor requirements, grant accounting, effort certification, and research project closeout procedures is an advantage.
• Systems and Technical Knowledge: Working knowledge of enterprise resource planning (ERP) systems, such as PeopleSoft, and proposal submission platforms, including system-to-system (S2S) tools, is beneficial. Familiarity with generally accepted accounting principles (GAAP) is also desirable.
• Administrative and Organizational Skills: Strong organizational abilities, attention to detail, and the capacity to manage multiple responsibilities while meeting deadlines and maintaining accurate documentation.
• Analytical and Problem-Solving Abilities: Sound judgment, analytical thinking, and the ability to identify discrepancies, evaluate financial information, and support effective operational decisions.
• Communication and Collaboration: Effective written and verbal communication skills, with the ability to work collaboratively with principal investigators, finance professionals, research administrators, human resources teams, and other stakeholders.
• Preferred Educational Background: A bachelor's degree in business, finance, business administration, research administration, science, or a related discipline is preferred.
• Professional Approach: A commitment to confidentiality, financial accuracy, regulatory compliance, responsive service, and continuous improvement in a research-oriented environment.

Benefits:

• Competitive Compensation: Published hourly pay range of approximately $33.80 to $47.54, depending on experience, qualifications, and work location.
• Remote Work Opportunity: Nationwide remote position within the United States.
• Comprehensive Benefits: Access to a comprehensive employee benefits package, with specific coverage and eligibility determined by the employer.
• Research Impact: The opportunity to support innovative scientific research aimed at advancing disease prevention, diagnosis, and treatment.
• Professional Development: Opportunities to strengthen expertise in research administration, grant management, financial analysis, and sponsored research operations.
• Cross-Functional Collaboration: Work alongside research, finance, administrative, and operational professionals in a collaborative healthcare environment.
• Operational Responsibility: Gain exposure to the full research funding lifecycle, departmental financial planning, and institutional operations.
• Equal Employment Opportunity: A commitment to equal employment opportunities.