Senior Research Administrator

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 74,000 - 152,000; Full time

Job summary

University of California - Los Angeles Health is seeking a Senior Research Administrator to provide full pre- and post-award research administration for the division. You will manage a diverse portfolio of intra- and extramural awards, from proposal development and award management to financial oversight, sponsor reporting, and compliance monitoring.

The role supports investigators with NIH F-, K-, and R-series grants and private foundation funding, working closely with leadership to advance

Qualifications

• Bachelor's degree and/or equivalent combination of education and experience.
• Strong interpersonal and communication skills.
• Ability to manage multiple priorities and deadlines.
• Detail-oriented with excellent organizational skills.
• Proficiency with Adobe and Microsoft Office, especially Excel.
• Strong writing skills and knowledge of grant funding processes.
• Experience with complex financial analysis and reporting.

Responsibilities

• Provide full pre- and post-award research administration for faculty.
• Manage a portfolio of intra- and extramurally funded awards.
• Oversee proposal development, award management, financial oversight, sponsor reporting, and compliance monitoring.
• Collaborate with the Division Chair, CAO, CFO and other leaders.
• Support NIH F-, K-, and R-series grants and private foundation funding.
• Prepare and review budgets and financial projections.

Skills

Interpersonal skills

Communication

Prioritization

Attention to detail

Organizational skills

Writing skills

Financial analysis

Grant management knowledge

Stakeholder management

Education

Bachelor's degree

Equivalent education/experience

Tools

Adobe Suite

Microsoft Excel

Job description

Description

The Division of Experimental Medicine, within the Department of Medicine, is seeking a collaborative, detail-oriented Senior Research Administrator to support its research enterprise.

In this role, you'll provide full pre- and post-award research administration for faculty in the division. Working closely with the Department Chair, CAO, CFO, and other leaders, you'll manage a diverse portfolio of intra- and extramurally funded awards, from proposal development and award management to financial oversight, sponsor reporting, and compliance monitoring.

You’ll support nearly a dozen investigators with active NIH F-, K-, and R-series grants and private foundation funding. The ideal candidate thrives in a fast-paced environment, juggles competing priorities with ease, and is passionate about advancing biomedical research through excellent research administration.

Annual range: $74,445.00-$152,460.00

Qualifications

Required

• Bachelo'rs degree and/or equivalent combination of education and experience
• Interpersonal skills to effectively communicate information in a timely, professional manner
• Ability to establish and maintain cooperative and effective working relationships with various stakeholders
• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet programmatic and financial needs
• Close attention to detail in a fast-paced, fluctuating workload environment
• Organizational skills to create and maintain administrative and financial files effectively
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel
• Strong writing skills in a variety of styles to draft persuasive text for diverse audiences while ensuring adherence to funding sponsor guidelines
• Demonstrated knowledge of effective grant funding processes, procedures, and techniques
• Ability to perform complex financial analysis and customized reporting
• Demonstrated ability to communicate medical, policy, and administrative information in English
• Minimum 5 years of research administration experience

Preferred

• Strong organizational skills, ability to prioritize job functions, and handle multiple tasks simultaneously across multiple proposal submission systems
• Experience preparing, managing, and projecting budgets
• Mathematical skills for preparing complex calculations and forecasts and identifying and resolving complicated financial scenarios
• Knowledge of and experience working with a variety of external sponsors, including federal and state agencies, private foundations, and industry sponsors