Research Administrator II

Boston Children's Hospital; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Boston Children’s Hospital is seeking a Grants Administrator to manage pre-award and post-award functions, coordinate institutional reviews, and ensure timely submission of funding proposals. The role involves financial transactions, budget development with investigators, and sub-recipient monitoring under established policies.

The position supports Principal Investigators with financial management of portfolios, uses hospital systems for reporting, and may oversee effort reporting and

Qualifications

• Requires High School Diploma or GED; Bachelor's degree preferred in related field; Business Administration or Public Health preferred.
• Bachelor’s degree plus 1 year of research administrative or financial experience OR 3 years of research administrative related experience required.
• The posted pay range is Boston Children’s reasonable and good-faith expectation at the time of posting.

Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources and approval of purchase requisitions.
• Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines.
• Works with institutional central offices to submit sponsor reports, troubleshoot and resolve matters.
• Develops annual research/clinical trial budgets with investigators; reconciles monthly expenses and forecasts expenditures; provides monthly status reports to PIs.

Skills

Grant administration

Financial reporting

Budget reconciliation

Pre/post-award

Education

High School Diploma/GED

Bachelor's degree preferred

Business Administration/Public Health preferred

Tools

Grant management systems

Hospital financial systems

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education

High School Diploma / GED is required.

Bachelor's Degree is preferred.

Business Administration, Public Health area of study is preferred.

Experience

Bachelor’s degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required is required.

The posted pay range is Boston Children’s reasonable and good‑faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job‑related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.