Senior Research Administrator

UCLA Health; Los Angeles (CA); On-site; USD 74,000 - 152,000; Full time

Job summary

UCLA Health in Los Angeles seeks a Senior Research Administrator to support its Division of Experimental Medicine. You will provide full pre- and post-award administration for faculty, managing awards from proposal through financial oversight and sponsor reporting.

The role supports NIH F-, K-, and R-series grants and private funding, collaborating with the Department Chair and leadership to advance biomedical research with rigorous compliance and timely reporting.

Qualifications

• Bachelor's degree in a related field.
• Minimum 5 years of research administration experience.
• Strong communication and organizational skills.
• Proficiency with Adobe and Microsoft Excel; budget and reporting capabilities.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide full pre- and post-award research administration for faculty.
• Manage a diverse portfolio of awards including proposal development and award management.
• Oversee financials, sponsor reporting, and compliance monitoring.
• Support investigators with NIH F-, K-, and R-series grants and private funding.
• Collaborate with Division leadership to advance biomedical research goals.

Skills

Interpersonal skills

Communication

Attention to detail

Organizational skills

Microsoft Excel

Education

Bachelor's degree

Tools

Adobe

Microsoft Office

Job description

Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

09/25/2026

Salary Range: $74445.00 - 152460.00 Annually

Employment Type

Duration

Indefinite

Job #

33158

Primary Duties and Responsibilities

The Division of Experimental Medicine, within the Department of Medicine, is seeking a collaborative, detail-oriented Senior Research Administrator to support its research enterprise.

In this role, you'll provide full pre- and post-award research administration for faculty in the division. Working closely with the Department Chair, CAO, CFO, and other leaders, you'll manage a diverse portfolio of intra- and extramurally funded awards, from proposal development and award management to financial oversight, sponsor reporting, and compliance monitoring.

You'll support nearly a dozen investigators with active NIH F-, K-, and R-series grants and private foundation funding. The ideal candidate thrives in a fast-paced environment, juggles competing priorities with ease, and is passionate about advancing biomedical research through excellent research administration.

Annual range: $74,445.00-$152,460.00

Job Qualifications

Required

• Bachelo'rs degree and/or equivalent combination of education and experience
• Interpersonal skills to effectively communicate information in a timely, professional manner
• Ability to establish and maintain cooperative and effective working relationships with various stakeholders
• Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet programmatic and financial needs
• Close attention to detail in a fast-paced, fluctuating workload environment
• Organizational skills to create and maintain administrative and financial files effectively
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel
• Strong writing skills in a variety of styles to draft persuasive text for diverse audiences while ensuring adherence to funding sponsor guidelines
• Demonstrated knowledge of effective grant funding processes, procedures, and techniques
• Ability to perform complex financial analysis and customized reporting
• Demonstrated ability to communicate medical, policy, and administrative information in English
• Minimum 5 years of research administration experience

Preferred

• Strong organizational skills, ability to prioritize job functions, and handle multiple tasks simultaneously across multiple proposal submission systems
• Experience preparing, managing, and projecting budgets
• Mathematical skills for preparing complex calculations and forecasts and identifying and resolving complicated financial scenarios
• Knowledge of and experience working with a variety of external sponsors, including federal and state agencies, private foundations, and industry sponsors

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.