Research Administrator II

Boston Children’s Hospital; Boston (MA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Boston Children's Hospital is seeking a grants administrator to manage pre-award and post-award functions under the direction of the Manager/Director. You will prepare grant applications, coordinate required institutional reviews, and work with Principal Investigators to ensure timely submissions.

This role processes financial transactions, monitors budgets, and may advise investigators on financial management of portfolios.

Qualifications

• Education: High School Diploma or GED is required; Bachelor's degree preferred.
• Business Administration or Public Health background is preferred.
• Bachelor's degree plus 1 year of research admin or 3 years of related experience required.

Responsibilities

• Allocates research labor costs and approves purchase requisitions.
• Coordinates departmental effort reporting and submits certified reports.
• Identifies funding sources and disseminates program information.
• Submits sponsor reports with Research Admin and Finance offices.
• Works with investigators to develop budgets and forecasts expenditures.
• Ensures timely renewal of grants and closeouts; submits progress reports.
• Keeps skills current through institutional training on regulations and policies.

Education

High School Diploma / GED

Bachelor's Degree

Business Administration / Public Health

Job description

Position Summary

Under the general direction of the Manager/Director performs pre and/or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals. Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio. Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports. Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.

Key Responsibilities

• Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with level of research effort and approve purchase requisitions. Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines. Use institutional resources to maintain department records of grant awards and agreements.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.) to submit sponsor reports, troubleshoot and resolve matters.
• Works with investigators to develop annual research/clinical trial budget; reconciles monthly expenses to budget; forecasts over/under expenditures and provides monthly status reports to the Principal Investigators. Performs other financial analysis as needed.
• Ensures timely renewal of grants and subcontracts and/or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
• Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.

Minimum Qualifications

Education:

• High School Diploma / GED is required.
• Bachelor's Degree is preferred.
• Business Administration, Public Health area of study is preferred.

Experience:

• Bachelor’s degree and 1 year of research administrative or financial experience OR 3 years of research administrative related experience required is required.