Research Operations Admin & Procurement Specialist

Priority One Services; Bethesda (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Priority One Services is seeking an Administrative Support Specialist III to assist with administrative duties and procurement for research animal facilities. You will work primarily at a computer, handling reports, data entry, and coordination with researchers, government personnel, and contract managers.

The role involves managing orders, shipping coordination, and using NIH software (POTS, NEDS, DVMAX) while maintaining ASPs and census data.

Qualifications

• High school diploma or GED with four years of administrative support experience.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint and database record keeping.
• Able to learn NIH software like POTS, NEDS, and DVMAX; strong organizational skills.

Responsibilities

• Generate reports, memos, and spreadsheets by deadlines using Word, Excel, Access, Outlook, and PowerPoint.
• Maintain facility software, census data, animal orders, and ASPs up to date.
• Answer phones, file, and distribute correspondence as necessary.
• Coordinate activation/deactivation of contract personnel through NIH Enterprise Directory.
• Schedule travel for government personnel in the GCE travel system.
• Manage researcher animal orders through CAPS and handle live animal intake.

Skills

Administrative support

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Medical terminology

Interpersonal skills

Multitasking

Education

High school diploma or GED

Tools

POTS

NEDS

DVMAX

CAPS

GCE travel system

Job description

Priority One Services is seeking an Administrative Support Specialist III to assist with administrative duties and procurement for research animal facilities. You will work primarily at a computer, handling reports, data entry, and coordination with researchers, government personnel, and contract managers.

The role involves managing orders, shipping coordination, and using NIH software (POTS, NEDS, DVMAX) while maintaining ASPs and census data.