Research Office Administrative Specialist

Cal Poly Pomona Foundation, Inc; Pomona (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Benefits package

Job summary

Cal Poly Pomona Enterprises seeks an administrative support specialist to aid the Office of Research and Sponsored Programs. Under supervision, you will coordinate schedules, prepare documents, and assist with basic fiscal and HR paperwork while tracking deadlines and milestones.

You will act as a liaison to Foundation Grants and Contracts, organize meetings/events, support subaward activities, travel logistics, and draft Director correspondence. Professionalism and discretion are essential.

Qualifications

• High school diploma or GED required.
• 2-5 years of office administrative experience preferred.
• Proficient in MS Office Products (Word, Excel, PowerPoint, Calendar, Task Lists).

Responsibilities

• Provide general administrative support including data entry, telephones, and visitor greeting.
• Manage Director/ORSP calendars and resolve scheduling conflicts.
• Serve as liaison between Sponsored Pre-award and Post-award offices for coordination.
• Organize and retain compliance records (700u forms, CITI certificates).
• Assist with subaward setup, account setup for new awards/amendments, and related processes.
• Draft correspondence for the Director and support travel and expense reporting.

Skills

MS Office proficiency

Calendar management

Prioritization & scheduling

Independent work ethic

Education

High School diploma or GED

Tools

MS Office Suite

Job description

Cal Poly Pomona Enterprises seeks an administrative support specialist to aid the Office of Research and Sponsored Programs. Under supervision, you will coordinate schedules, prepare documents, and assist with basic fiscal and HR paperwork while tracking deadlines and milestones.

You will act as a liaison to Foundation Grants and Contracts, organize meetings/events, support subaward activities, travel logistics, and draft Director correspondence. Professionalism and discretion are essential.