Research Lab Administrative & Grants Coordinator

The Herbert Wertheim UF Scripps Institute For Biomedical Innovation & Technology; Town of Florida (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

The University of Florida in Palm Beach is seeking a Lab Admin Coordinator II to support Principal Investigators and laboratory activities. This full-time role will assist with grant preparation and manuscript work, manage accounts and travel, and liaise with multiple departments while handling confidential information with discretion.

Responsibilities include grant-related activities, biosketch maintenance, PI calendar management, and lab support across IT, procurement, payroll, and EH&S

Qualifications

• High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Responsibilities

• Administrative support for multiple supervisors, typically Principal Investigators, and for laboratories.
• Assist with Grant Related Activities (Pre and Post award) such as grant preparation and grant management with the Office of Sponsored Programs.
• Maintain busy calendar for PI, organize tele/videoconferences and meetings across locations and time zones.
• Lab support involving procurement, payroll, IT, facilities, and EH&S training coordination.
• Recruitment and onboarding support for new hires, travel planning and visa coordination if needed.
• Travel and reimbursements: coordinate domestic and international travel and reimbursements.

Education

High school diploma or equivalent; 3 years relevant experience

Job description

The University of Florida in Palm Beach is seeking a Lab Admin Coordinator II to support Principal Investigators and laboratory activities. This full-time role will assist with grant preparation and manuscript work, manage accounts and travel, and liaise with multiple departments while handling confidential information with discretion.

Responsibilities include grant-related activities, biosketch maintenance, PI calendar management, and lab support across IT, procurement, payroll, and EH&S