Laboratory Grants & Operations Coordinator - Onsite 4 Days

The Scripps Research Institute; San Diego (CA); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

FSAs (Flexible Spending Accounts)

Paid vacation and sick leave

Free on-site parking

Job summary

The Scripps Research Institute in La Jolla, CA seeks a Laboratory Administrative Coordinator to provide comprehensive administrative support to multiple PIs and research teams. As a central point of coordination, you will ensure the smooth daily operations of busy scientific labs, from grant submissions and award management to travel, onboarding, and event logistics.

The ideal candidate is a motivated self-starter who excels in a fast-paced environment, works independently, and anticipates needs

Qualifications

• Three+ years of administrative experience in medical/research/educational/legal settings.
• Proficiency with Microsoft Office, Adobe products, and financial analysis software.
• Ability to interpret policy guidelines and financial reports.

Responsibilities

• Coordinate grant proposals and ensure sponsor compliance.
• Monitor award finances, track spend, and manage carry-forward balances.
• Assist with lab compliance documentation and JIT/RPPR submissions.
• Process purchase orders, review timesheets, coordinate IT and facilities support.
• Support recruitment and onboarding for lab staff.
• Manage PI calendars and coordinate high-level meetings and conferences.
• Arrange domestic and international travel and reimbursements.
• Support manuscript submissions, invention disclosures, and Material Transfer Agreements.

Skills

Organizational skills

Written communication

Verbal communication

Independence

Policy interpretation

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Adobe products

Job description

The Scripps Research Institute in La Jolla, CA seeks a Laboratory Administrative Coordinator to provide comprehensive administrative support to multiple PIs and research teams. As a central point of coordination, you will ensure the smooth daily operations of busy scientific labs, from grant submissions and award management to travel, onboarding, and event logistics.

The ideal candidate is a motivated self-starter who excels in a fast-paced environment, works independently, and anticipates needs