Hybrid Lab Operations & Grants Coordinator

Scripps Research; San Diego (CA); On-site; USD 85,962,000 - 103,155,000; Full time

Benefits offered by this job

Employer Contributed Retirement Plan

Health and Welfare plans

Flexible Spending Accounts

Paid vacation and sick leave

Free on-site parking

Job summary

Scripps Research in La Jolla, CA seeks a proactive Laboratory Administrative Coordinator to provide comprehensive administrative support to multiple Principal Investigators and their teams. You will handle grant submissions, award management, travel logistics, onboarding, and event coordination in a fast-paced, collaborative lab environment.

The ideal candidate has 3+ years in a similar role, strong organizational and communication skills, and proficiency with MS Office and Adobe products.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred, or equivalent experience.
• At least three years in an administrative role within medical/research/educational environments.
• Proficiency with MS Office, Adobe products, and related financial analysis tools.
• Ability to interpret policies, manage grant spending, and support complex processes.

Responsibilities

• Coordinate grant submissions and compliance documentation with sponsors.
• Monitor award finances, carry-forward balances, reimbursements, and re-budgeting.
• Support lab compliance: IACUC/IBC/IRB, biosketches, and Other Support pages.
• Handle purchasing, timesheets, IT coordination, facilities repairs, and EH&S training.
• Assist HR and International Services with recruiting and onboarding.
• Manage PI calendars and organize high-level meetings and conferences.
• Coordinate domestic and international travel logistics and expenses.
• Support manuscript submissions and material transfer agreements.

Skills

Excellent communication

Strong organizational skills

Independent initiative

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe products

Job description

Scripps Research in La Jolla, CA seeks a proactive Laboratory Administrative Coordinator to provide comprehensive administrative support to multiple Principal Investigators and their teams. You will handle grant submissions, award management, travel logistics, onboarding, and event coordination in a fast-paced, collaborative lab environment.

The ideal candidate has 3+ years in a similar role, strong organizational and communication skills, and proficiency with MS Office and Adobe products.