Research Admin Assistant: Grants & Lab Support

JAX; Farmington (CT); Hybrid; USD 30,000 - 39,000; Full time

Job summary

JAX in Farmington, CT is seeking an Administrative Assistant to support research faculty and staff. The role involves high-level administrative duties, calendar management, travel planning (domestic and international), expense reporting, and coordination of grant-related documents.

Qualified candidates will have a High School Diploma or GED, with a BA preferred, and proficient use of Microsoft Office. Excellent organization and communication skills are essential in this fast-paced environment.

Qualifications

• Supports faculty and lab staff with complex administrative tasks.
• Experience with calendar, travel arranging and expense reporting.
• Familiarity with grant submission documents and compliance reporting.
• Ability to manage multiple tasks accurately in a fast-paced environment.

Responsibilities

• Provides advanced administrative support to faculty and lab groups.
• Maintains calendars, schedules meetings, and coordinates travel.
• Assists with onboarding/offboarding and timekeeping for staff.
• Handles filing systems and coordinates document preparation for grants.
• Supports labs with ordering supplies and IT-related issues.

Skills

Administrative support

Calendar management

Travel planning

Communication skills

Education

High School Diploma or GED

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

Database management

Zoom

Job description

JAX in Farmington, CT is seeking an Administrative Assistant to support research faculty and staff. The role involves high-level administrative duties, calendar management, travel planning (domestic and international), expense reporting, and coordination of grant-related documents.

Qualified candidates will have a High School Diploma or GED, with a BA preferred, and proficient use of Microsoft Office. Excellent organization and communication skills are essential in this fast-paced environment.